Assistant Project Coordinator

1 week ago

Delhi, India Childhood Enhancement through Training and Action (CHETNA NGO) Full time

**CHILDHOOD ENHANCEMENT THROUGH TRAINING AND ACTION**

40/22 MANOHAR KUNJ, GAUTAM NAGAR, NEW DELHI - 110049

**Role and Responsibilities Assistant Project Coordinator**

**RELATED TO THE PROJECT**
- To give 8 hours to the welfare of children on daily basis six days in a week. But he will be 24 hours available on phone (for emergency cases)
- Ensure fulfillment of all project commitments within prescribed time with the help of ground-level team members, assistant project coordinator and other team members, as available.
- Facilitate creation of (project, as applicable) schedules of organization’s events.
- Creation of action plan for the next month and review of the previous month.
- Creation and submission of an action plan of her/his engagement to the director in the first week of every month.
- Maintain all finance-related details and record and ensure quality of bills (including All the monthly bills like rent, electricity bills, phone bills, newspaper etc.) Note: Regarding the bills please check date, signature of shopkeeper, total amount is correct or not and purchased material should clearly written and for what purpose purchased.
- Ensure proper and optimum utilization of the money issued for the project.
- Ensure that all manuals and formats related to contact point should officially be received by the team:

- Consent letter for Ground team member(s)
- Monthly Reporting Format(s)
- Material list
- Formal document explaining the job of respective team member(s)

**RELATED TO CENTERS/CONTACT POINTS**
- Equal Time distribution for all working stations which are under him/her.
- The person should visit all the contact points at least once in a month for the evaluation of contact point.
- Do value addition in their work by giving them feedback in their files, other documents and on their methodology of teaching.
- Implementation of all education activities, recreational activities, meetings and documentation is overall at all centers/contact points.
- Ensure stock material should reach on time (from Head office to their regional offices to all further centers/contact points)
- Capacity building of all different team members who work at centers/contact points in different capacities.
- Ensure the quality of food, repairing, maintenance of all logístical etc.
- Quarterly check the safety mechanisms.

**RELATED TO VARIOUS TEAMS**
- Coordination with immediate team members including - Assistant Project Coordinator, Monitoring and Evaluation Officer, Advocacy Officer, Communications & Research Officer, Education Officer and any other relevant team member.
- Coordination and close contact with all ground-level team members including - street educators, field officer(s), outreach officer(s), care-taker(s), and any other relevant team member.
- Coordination with interns and/or volunteers that may be assigned/recruited in the respective project.
- Timely disbursement of bills and salary of all team members.
- Maintenance of attendance and leaves of all team members. Keeping a record of the same.

**RELATED TO DOCUMENTATION**
- Timely submission of monthly, quarterly and yearly reports of the project (as applicable)
- Timely creation, analysis and submission of all relevant budget-related documents.
- Receiving and responding to all daily reports of all team members that report directly to the officer.

**Other Tasks**

Interact with partner volunteers and organization’s interns/volunteers (as applicable)

**Outcome Indicators**

**Fulfillment of all project commitments**
- Smooth transaction of all day-to-day and long-term activities and tasks of the project (as applicable)
- Elimination of all/any grievances and/or all/any challenges in the way of fulfillment of project requirements.

**Creation of schedule of events**
- A monthly and an annual activity/event calendar is created.
- All team members are aware of all activities/events to be carried out under the project.
- All activities/events are carried out smoothly.

**Action Plans**
- Action Plan (monthly and quarterly) is created and submitted for the entire team - with regard to implementation of the project (as applicable)
- Action (monthly) of the officer’s engagement under the project (as applicable) is created and submitted timely.

**Finances & Bills**
- A proper record of all bills and payments is maintained at all times.
- Payments to all team members and/ vendors (as applicable) are made in due time (ex. Maids, newspaper vendor, phone bills, electricity, office rent etc)
- An optimum use of money issued is maintained.

**Centers/Contact Point supervision and maintenance**
- All team members are aware of all/any manuals and/or formats (as applicable)
- All records (ex. Registers etc) are maintained at all times.
- All activities/events are carried out timely and smoothly at all centers/contact points.
- All logístical and safety related issues are addressed.

**Team Management**
- Coordination between teams and among team members is maintain

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