Company Secretary

3 months ago

Nariman Point Mumbai Maharashtra, India Humm Care Full time

For a startup, the role of a Company Secretary might differ slightly from that in a more established organization. In a startup environment, the Company Secretary often wears multiple hats and is integral to building the company’s governance framework from the ground up. Here’s a tailored job profile for a Company Secretary in a startup:
**Job Title: Company SecretaryJob Summary**:
The Company Secretary in a startup is responsible for establishing and maintaining the company's governance structures, ensuring legal and regulatory compliance, and supporting the founders and early-stage team in managing corporate affairs. This role requires versatility and a proactive approach to adapt to the evolving needs of a growing business.

**Key Responsibilities**:

- **Establishing Governance Structures**:

- Develop and implement the company's governance policies and procedures.
- Assist in creating the foundational documents for the company, such as the Articles of Incorporation and shareholder agreements.
- **Board and Shareholder Support**:

- Schedule and organize Board meetings, prepare agendas, and draft minutes.
- Facilitate communication between the Board, shareholders, and the management team.
- Prepare reports and updates for stakeholders as needed.
- **Regulatory Compliance**:

- Ensure the startup complies with local, state, and federal regulations.
- Handle the incorporation process and maintain necessary filings with regulatory authorities.
- Monitor and report on regulatory changes that impact the company.
- **Record Keeping and Documentation**:

- Maintain corporate records, including statutory books and registers.
- Manage documentation related to intellectual property, contracts, and other legal agreements.
- **Corporate Filings and Reporting**:

- File necessary documents with government agencies, such as annual reports and tax filings.
- Prepare and submit required reports to investors and regulatory bodies.
- **Legal and Compliance Support**:

- Work with legal counsel to handle contracts, intellectual property, and other legal matters.
- Ensure compliance with employment laws, data protection regulations, and industry standards.
- **Investor Relations**:

- Assist in managing relationships with investors, including preparing investor updates and reports.
- Support the preparation of materials for funding rounds, including pitch decks and due diligence documents.
- **Operational Support**:

- Provide general administrative support to the founders and executive team.
- Assist with HR functions, such as onboarding and employee records, if needed.

**Required Skills and Qualifications**:

- **Education and Certification**:

- Bachelor’s degree in Business Administration, Law, or a related field.
- Professional certification in company secretarial practices (e.g., ICSA) is advantageous but may not be mandatory at the startup stage.
- **Experience**:

- Experience in a company secretarial role or relevant administrative position is preferred.
- Experience in a startup or entrepreneurial environment is a plus.
- **Skills**:

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to adapt to a dynamic and fast-paced environment.
- Proficiency in relevant software tools (e.g., Microsoft Office, legal and compliance software).
- **Attributes**:

- High degree of integrity and confidentiality.
- Proactive and resourceful, with a problem-solving mindset.
- Ability to work independently and manage a variety of tasks simultaneously.

**Work Environment**:

- Typically based in the startup's office, which may be a co-working space or a small, informal setting.
- Flexibility to work outside regular hours as needed for meetings, deadlines, or critical company events.

**Career Progression**:

- Opportunity to grow into senior management roles as the startup scales, such as Head of Legal, Chief Financial Officer (CFO), or even Chief Operating Officer (COO).
- Potential to specialize in areas such as compliance, legal affairs, or investor relations as the company expands.

In a startup, the Company Secretary’s role is pivotal in laying the groundwork for strong corporate governance and ensuring that the company remains compliant with its legal obligations as it grows.

Pay: ₹20,000.00 - ₹40,000.00 per month

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 3 years (preferred)

Work Location: In person

Expected Start Date: 14/10/2024

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