Executive Assistant

6 months ago

Pune, India TIAA Full time

Executive Assistant - IN

The Executive Assistant supports an individual executive or small number of executives in their day-to-day office activities. This job works across all lines of business to ensure business needs are met for assigned executives, including assistance with team communication, travel plans, expense reports and all other requests by executive members.

Key Responsibilities and Duties
- Schedules meetings/calls for executives, along with providing assistance with agendas and material gathering as needed.
- Maintains leadership team calendars including coordination of staff meetings and meetings with external organizations.
- Assists with communication efforts upon request, including sending communications on behalf of leadership team.
- Acts as a liaison between executives and internal departments, ensuring effective communication and cohesion within the office environment.
- Coordinates travel arrangements for executives, both globally and domestically.
- Processes expense reports for leadership and direct reports, ensuring compliance with company travel policies and other expense-related policies and procedures.
- Obtains and organizes information for use in conferences, speeches, and reports as requested by the executive.
- Maintains confidentiality of all corporate, personnel and research matters.

Educational Requirements
- Vocational and/or Technical Education Preferred

Work Experience
- 3+ Years Required; 5+ Years Preferred

Physical Requirements
- Physical Requirements: Sedentary Work

Career Level

4IC

Related Skills

Accountability, Adaptability, Administrative Support, Communication, Corporate Travel Program Management, Detail Oriented, Employee Engagement, Executive Presence, Expense Reporting/Management, Organizational Savviness, Prioritizes Effectively, Relationship Management, Travel Expertise

___________________________________________________

Company Overview

TIAA GBS India was established in 2016 with a mission to tap into a vast pool of talent, reduce risk by insourcing key platforms and processes, as well as contribute to innovation with a focus on enhancing our technology stack. TIAA GBS India is focused on building a scalable and sustainable organization, with a focus on technology, operations and expanding into the shared services business space.

Working closely with our U.S. colleagues and other partners, our goal is to reduce risk, improve the efficiency of our technology and processes and develop innovative ideas to increase throughput and productivity.

We are an Equal Opportunity/Affirmative Action Employer. We consider all qualified applicants for employment regardless of age, race, color, national origin, sex, religion, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Accessibility Support

Phone: (800) 842-2755

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