Executive Assistant

3 weeks ago

Kolkata, India The Neotia University, Diamond Harbour Full time

**Responsibilities**:
Administrative Support: Provide comprehensive administrative support to the AVP -Administration, Campus.

Calendar and Meeting Management: Efficiently manage the executives' schedules, coordinate appointments, arrange meetings, and ensure all relevant documentation is prepared in advance.

Document Management: Maintain confidential and official documents, reports, and files, ensuring they are organized and readily accessible when needed.

Event Coordination: Assist in the planning, coordination, and execution of university events, board meetings, and other gatherings involving the executives.

Project Support: Collaborate with other departments and teams on special projects, research, and presentations as directed by the executives.

Data Analysis: Collect, compile, and present data and reports to support decision-making processes.

Problem-Solving: Address administrative issues proactively, offering innovative solutions to challenges that may arise.

Filing and Record-Keeping: Ensure all administrative records and paperwork are accurately filed and maintained, adhering to relevant university policies.

General Support: Provide assistance and support to other administrative staff as required.

Qualifications and Requirements:
Educational Background: Minimum of a bachelor's degree in any discipline from an accredited institution.

Experience: 2-5 years of proven experience in an executive assistant or similar administrative role.

Organizational Skills: Exceptional organizational abilities with meticulous attention to detail.

Communication Skills: Excellent verbal and written communication skills, capable of professionally interacting with diverse stakeholders.

Time Management: Proficient in handling multiple tasks and prioritizing them effectively to meet deadlines.

Confidentiality: Demonstrated ability to handle sensitive information with the utmost confidentiality and discretion.

Technology Proficiency: Proficient in using MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software or tools.

Adaptability: Ability to adapt quickly to changing priorities and work well in a fast-paced environment.

Problem-Solving: Strong critical thinking skills to identify and resolve issues independently.

Team Player: A collaborative approach to work, with a willingness to support colleagues and contribute to a positive work environment.

**Salary**: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- total: 2 years (preferred)

**Language**:

- English (preferred)

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