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Company Secretary

1 month ago

Mumbai Maharashtra, India Link Group Full time

**Overview**

The Senior Associate will have responsibility as part of a team for the delivery of services (to include scheduling meetings, preparing board packs, preparing minutes, maintaining entity registers and records) to India Management. This will include delivering KPI’s and MI on a regular and consistent basis for management, detailed capacity monitoring and helping to drive the implementation of a technology solution to underpin the business.

Additionally, it will also include exposure to global secretarial compliance and will undertake a role within the Corporate Secretary team for the Irish Management Company.

All employees are expected to demonstrate core competencies as outlined below. The role of Team Lead - Audit Oversight Offshore has unique requirements and duties; however, these responsibilities are to be executed within the organization’s framework of core values. It is expected all employees to be high performing, self-motivated, learners and leaders.
- **Key Accountabilities and main responsibilities**:

- Provide the delivery of service to the Management Company as aided by the team;
- Organise board and committee meetings;
- Prepare board papers, board meeting documentation, attend and minute meetings;
- Review and oversee the preparation of documents, board packs, minutes, and resolutions by junior team; members in order ensure appropriate standards are maintained;
- Prepare, finalise, and management of resolutions and other corporate documentation;
- Assist in the compilation and preparation of management information as and when required;
- Display an in-depth understanding of India corporate governance practices and regulatory filing requirements and keep abreast of all regulatory changes;
- Display keen attention to detail and excellent communication skills;
- Ensure appropriate prioritisation of workload, identification of and escalation of scheduling conflicts and delays;
- Ensure client files and corporate records are maintained and updated appropriately;
- Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
- Liaise professionally and effectively with management, entity boards and senior staff;
- Maintain and update corporate records (to include the use of Diligent Entities and Board Intelligence);
- Monitor and update task tracking schedule to ensure all assigned duties are completed within assigned deadlines; and
- Promote team building and communication within the organization to ensure cohesive approaches and organizational culture.

**Experience & Personal Attributes**

**REQUIREMENTS**:
**Education**:

- ICSI qualified with Membership number

Essential
- Coordinating with the Global Corporate Secretary team to undertake a role within the Corporate Secretary team for the Irish Management Company.
- Ensure client files and corporate records are maintained and updated appropriately;
- Follow current Waystone policies and procedures as set out in the Employee Handbook and/or develop additional policies as needed for jurisdiction specific;
- Be able/willing to take on additional duties as and when required;