Ea to CEO

3 weeks ago

Bengaluru, India Women Entrepreneur Network Full time

**EA to CEO**
***

Summary

Experience Required:
**4 - 10 Years**

**Location**:
**Bangalore**
Category:
**Real-state**

This position will provide secretarial and administrative support to the CEO. The EA will act as a trusted

partner to the CEO, ensuring seamless coordination of activities, managing day-to-day operations, and

handling confidential information with the utmost discretion. The EA plays a crucial role in enhancing the

CEO's productivity and efficiency, enabling them to focus on strategic decision-making and business

growth.

3. KEY RESULT AREAS/ KEY DELIVERABLES

1. Calendar Management

2. Secretarial Assistance

3. Travel Arrangements

4. Expense Management

5. Administration Support to Company

4. KEY INTERACTIONS

Internal Purpose

HR For coordination related to completion of HR formalities for centre

formalities

Finance For coordination related to completion of Finance formalities

HODs For coordination related to Facilitate communication and maintain

relationships with internal and external stakeholders

External Purpose

Vendors ( travel, stationery) For bookings and procurement of stationery

Training vendors For training programs

Hr team of developers For approval of attendance

2

5. KEY ACCOUNTABILITIES/ KEY RESPONSIBILITIES

6.POSITION REQUIREMENTS

Level of Education Bachelor's degree in Business Administration, Management, or a related

field is preferred.


Experience Proven experience as an Executive Assistant, CEO Assistant, or in a similar

high-level administrative role

7.COMPETENCIES

• Calendar Management:
Efficiently manage the CEO's schedule, coordinating and prioritizing appointments,

meetings, and events to optimize their time and productivity.

• Communication:
effective communication with internal and external stakeholders.

• Travel Arrangements:
Organize and coordinate travel logistics, including flights, accommodations, ground

transportation, and itineraries for business trips and conferences.

• Data Analysis ,Research & Documentation: Assist in collecting and analyzing relevant data,

generating reports, and presenting insights to support the CEO's decision-making process.

Conduct research on industry trends, competitors, potential partnerships, and other topics

as required to keep the CEO informed.Draft, review, and edit documents, presentations,

and reports for internal and external distribution.

• Confidentiality & Support: Maintain strict confidentiality of sensitive information and

exercise discretion in handling all matters. Provide assistance during meetings, including

note-taking, preparing meeting materials, and following up on action items.

• Expense Management: Track and manage the CEO's expenses, ensuring accuracy and

compliance with company policies.

• Team Coordination: Facilitate communication and coordination between different

departments, ensuring smooth cross-functional collaboration.

3

Functional Excellent organizational and time management skills, with the ability to

multitask and meet tight deadlines.

Strong communication skills, both written and verbal, to interact

effectively with stakeholders at all levels.

Proficient in using productivity tools and software, such as Microsoft

Analytical mindset with the ability to gather and interpret data to support

decision-making.

High level of professionalism, integrity, and discretion, especially when

handling confidential information.

Strong attention to detail and accuracy in all aspects of work.

Flexibility to adapt to changing priorities and the capacity to work well

under pressure.

Behavioral Good communication skills

Good coordination skills

Good follow up skills

Ability to maintain confidentiality

Ability to multi task

Good interpersonal skills

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