Executive Assistant

3 weeks ago

Ludhiana, India PCTE Group of Institutes Full time

An Executive Assistant (EA) plays a crucial role in supporting high-level executives and managers within an organization. The responsibilities of an Executive Assistant can vary depending on the specific needs and structure of the company, but here are some typical tasks and responsibilities:
Calendar Management: Scheduling meetings, appointments, and events for the executive, while considering their availability and priorities. This may involve coordinating with various parties and managing last-minute changes.

Travel Arrangements: Organizing travel logistics, including booking flights, accommodations, transportation, and creating detailed itineraries. This may involve coordinating international travel and handling any changes or unexpected issues.

Meeting Coordination: Arranging, preparing for, and sometimes attending meetings, including setting agendas, preparing materials, taking minutes, and following up on action items.

Document Management: Creating, editing, and proofreading documents, presentations, reports, and other materials as needed. Maintaining organized digital and physical filing systems.

Gatekeeping: Screening phone calls, visitors, and requests for the executive's time, ensuring that only relevant and important matters reach them.

Research: Conducting research on various topics, gathering information, and providing summaries or recommendations to assist the executive in making informed decisions.

Project Support: Assisting with project management tasks, tracking deadlines, milestones, and progress, and coordinating efforts among team members.

Expense Management: Managing and reconciling expense reports, tracking budgets, and ensuring adherence to financial guidelines.

Confidentiality: Handling sensitive and confidential information with the utmost discretion and maintaining a high level of professionalism and ethical conduct.

Relationship Management: Building and maintaining positive relationships with internal and external stakeholders, including clients, partners, vendors, and colleagues.

Event Planning: Organizing company events, conferences, and other gatherings, including logistics, invitations, and coordination.

Ad Hoc Tasks: Assisting with miscellaneous tasks as they arise, which could range from personal errands to ad hoc projects.

Time Management: Prioritizing tasks, managing multiple responsibilities, and adapting to changing priorities in a fast-paced environment.

Experience: 3-5 years

Schedule:

- Day shift

Ability to commute/relocate:

- Ludhiana, Punjab: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Total Work: 3 years (preferred)

**Language**:

- English (preferred)

Work Location: In person

**Speak with the employer**
+91 9815267755

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