Academic Admin

2 weeks ago

Chennai, India Lalaji Memorial Omega International School Full time

**Roles and Responsibilities - Academic Admin**

**Student - Admin roles**
- Be efficient enough to operate relevant equipment/ICT packages (e.g., word, excel, databases, spreadsheets, Internet) and produce lists/information/data as required
- Updating student database as on date and convey to other departments if necessary.
- Prepare data for ID card and send it to the person in-charge and ensure proper distribution of ID cards once received.
- Distribution and purchase request of books and stationary. Maintain stock and supplies, cataloguing and distributing as required
- Liaison with kitchen for lunch count and check for adequate food quantity for student consumption. Report to kitchen for discrepancies in quality or quantity when reported by teacher/student
- Issuing Health slip for students who go to health room and students’ permission slip for students leaving early and prepare bonafide requests.
- List participation and achievements of students in various competitions.
- Dossier with photos all the events happening at Sirius
- Unpaid fee - follow up
- Issuance of Bonafied certificate as and when requested by the parent and department heads.
- Admission Process.

**Admin role**
- Available in school early to docket attendance of teachers and disbursal of student registers.
- Have a check on the student attendance to identify Long absentee and notify the same.
- Keeping a track of the attendance of students who have requested for TC and notifying the same.
- Check with security if classrooms are opened and are safe for students’ entry and ensure that all the rooms are locked by the housekeeping department in the evening
- Check with maintenance department for the workability of electrical equipment, fire hydrant, water dispenser and speaker in assembly room. Check for completion and maintain record.
- Liaison with the stores, accounts and other departments whenever required.
- Acting as info-hub for providing administration related information and checking administrative activities like general admin, verification of stationery stock pertaining to block, pest control, housekeeping, etc.
- Where appropriate, provide supervision for caretakers in carrying out routine administrative tasks

**Teacher (Academics)**
- Book copies (teachers) distribution
- Any query/correspondence from student, parent and teachers is attended and ensure it is resolved. Attending internal calls and phone calls from parents. Should have good communication skills and stay empowered to address parents and students, when necessary.
- Distribute circulars to students and teachers when required and file copy
- Print question papers and assignments as and when required. Maintain soft and hard copies as repository.
- Help and coordinate in making Timetable for students and teachers with the Timetable in charge at the beginning of the year and make necessary changes as and when required during the year.
- Coordinate substitution duties for teachers on leave on day to day basis.
- Coordinate in conducting Olympiads and other competitive exams in assigned area of work.
- Maintain Staff Attendance, permission slips, leave / late slips pertaining to my block.
- Maintaining files teachers leave forms, student letter etc.,
- Align and Print achievement records.
- Coordinate with departments to arrange for common meetings/open day and other events in school.
- Annual Day Celebration and Sports Day Celebration - for classes in my block. Prepare budget, checklist, certificates and letter to students and sending name list for arranging mementoes for winners.
- Assisting Unit Head wherever and whenever required.
- Dossier with evidence every event of the day.

**Job Types**: Full-time, Regular / Permanent

**Salary**: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- total work: 2 years (preferred)

Ability to Commute:

- Chennai, Tamil Nadu (preferred)

Ability to Relocate:

- Chennai, Tamil Nadu: Relocate before starting work (preferred)

**Speak with the employer**
+91 9500096114
Expected Start Date: 01/08/2023

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