Project Assistant

3 weeks ago

India Cytel, India Full time

At Cytel, we work hard to create successful careers with significant professional growth for our employees, as a result of which they work hard to make Cytel successful. Cytel is a place where talent, experience, and integrity come together to advance the state of clinical development.

**Summary of Job Responsibilities**:
Working under the direction of the designated Project Manager (PM), the Project Assistant is responsible for the following across Project-Based Services projects at Cytel:

- Assisting the PM in the preparation and maintenance of core project documents for timelines, scope, budget, other project controls, etc.
- Assisting the PM with the preparation of budget reconciliation and revenue forecasts
- Assisting the PM with preparation and delivery of monthly status reports to customers

Detailed responsibilities under the direction of the designated PM:

- Maintain and support tracking of Cytel project timelines, budgets, team lists, and other project control documents.
- Conduct monthly budget reconciliations against actual work completed.
- Assist in the preparation of monthly sponsor reports.
- Ensure project plans and budgets are updated regularly.
- Regularly review project status with the teams and PM to help ensure project delivery within approved budgets and timelines.
- Work with project teams to ensure out-of-scope activities are identified, quantified, and agreed upon with the sponsor ahead of implementation.
- Ensure Cytel time reporting system is set up to enable project tracking and invoicing.
- Assist with monthly sponsor invoicing, in collaboration with Cytel Finance.
- Assist with preparation of revenue forecasts.
- Attend select project team meetings and draft detailed minutes with clear action items.
- Submit access requests for project team members.
- Assist with study archival and/or transfer to sponsor.

**Qualifications and Experience**:

- ** Minimum Education**: BS/BSc/BA, or equivalent.
- ** Work Requirements**:

- Strong working knowledge of MS Office
- Able to demonstrate good analytical skills
- Proficiency in English, oral and written, is essential
- ** Skills**:

- The Project Assistant combines the ability to maintain the overview of many parallel projects with a high degree of attention to detail
- The Project Assistant demonstrates excellent interpersonal skills with the ability to motivate others and optimize the effectiveness of the PM
- The Project Assistant builds trust and will communicate effectively with both Cytel team members, management, and sponsors.

The Project Assistant must be able to work collaboratively in a dynamic, fast-paced, team environment

(Project OR Program) AND (Budget OR Cost) AND Track AND Dashboard AND Forecast.

**Why Cytel?**
- Our collaborative working environment encourages innovation and rewards results, and we are proud to have one of the lowest turnover rates in the industry.
- In addition to competitive compensation, we offer an excellent benefit's package, annual bonus incentive, promote work-life balance, and the opportunity to grow with us
- Work with respected experts and thought leaders

Cytel Inc. is an Equal Employment / Affirmative Action Employer. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity or expression, or any other characteristics protected by law.

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