Receptionist (Female Only)

7 days ago

Vadodara Gujarat, India Sri Sai overseas recruitments Full time

To provide effective and efficient administrative support to the People and Culture Manager and reception duties for the Baroda office.

**Duties and Responsibilities**:
Reception
- Answering the phone
- Inducting guests
- Ensuring office doors are closed all the time
- Wet Floor signs / OHS Safety precautions
- Maintenance and booking of conference rooms

**General Administration**:

- Follow-up with recruitment agents for interview schedule
- Scanning & maintaining documents as and when required
- Organizing courier services and distributing mail
- Checking and approving invoices in Accounts Payable Database related to Reception/Administration
- Ordering stationery, pantry, house-keeping and general company supplies
- Providing all kind of admin support to Management

**Staff Mobility**:

- Booking car hire for local transport
- Coordinating with staff on lodging and boarding arrangements during their visits

**Office management**:

- Supervising cleaning staff and general upkeep of office premises
- Ensuring technicians are arranged to fix spoiled light fixtures, carpeting, furniture and other office equipment
- Supervising office pantry food levels
- Coordinating with various vendors (coffee machine, house-keeping, stationery, plumber etc)
- Ensuring all office maintenance work is resolved and update annual maintenance contracts with the vendors
- Assisting in organizing company events
- Ensuring HSE compliance
- Adhere to all company policies and IMS requirements

**Skills and Experience**:

- At least two years’ administrative experience
- Excellent interpersonal skills
- Professional personal presentation
- Customer service orientation
- Analytical and problem-solving skills
- Effective verbal, written and listening skills
- A high level of attention to detail
- Computer skills including the ability to operate spreadsheet and word processing programs - Experience working in a customer-focused and fast-paced professional environment

Pay: ₹200,000.00 - ₹300,000.00 per year

Schedule:

- Day shift

**Experience**:

- Microsoft Office: 2 years (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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