Front Office Executive
2 months ago
**Key Responsibilities**:
**Front Office Reception**:
- **Greeting Visitors**: Welcome visitors and clients warmly, ensuring they are directed to the appropriate person or department.
- **Telephone Management**: Answer and direct incoming calls promptly and professionally, taking messages and forwarding them to the relevant staff members.
- **Mail Handling**: Receive, sort, and distribute mail and packages. Manage outgoing mail and courier services.
- **Reception Area Maintenance**: Ensure the reception area is tidy, presentable, and stocked with necessary supplies and materials.
**Administrative Support**:
- **Documentation**: Maintain and update office records, files, and databases. Ensure all documents are properly filed and easily accessible.
- **Scheduling**: Manage calendars, schedule appointments, and coordinate meetings. Arrange meeting rooms and prepare necessary materials.
- **Travel Arrangements**: Organize travel itineraries, accommodations, and transportation for staff as needed.
- **Inventory Management**: Monitor and manage office supplies inventory. Place orders for new supplies and ensure timely restocking.
**Office Coordination**:
- **Event Coordination**: Assist in organizing office events, meetings, and conferences.
- **Vendor Management**: Liaise with vendors and service providers
- **Facility Management**: Report and follow up on office maintenance issues, ensuring a safe and functional workspace.
**Additional Responsibilities**:
- **Support to Staff**: Provide administrative support to staff as required, including photocopying, scanning, and binding documents.
- **Compliance**: Ensure adherence to company policies, procedures, and safety regulations. Assist in maintaining compliance documentation.
- **Ad Hoc Tasks**: Undertake any other administrative duties as assigned by the management
**Job Types**: Full-time, Permanent
Pay: ₹18,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
Supplemental Pay:
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 3 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
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