Office Assistant

2 months ago


New Delhi, India FAO Full time

Job Posting: 10/Oct/2023

Closure Date: 24/Oct/2023, 4:59:00 PM

Organizational Unit: FAIND - FAO Representation in India

**Job Type**: Non-staff opportunities

Type of Requisition: NPP (National Project Personnel)

Grade Level: N/A

Primary Location: India-New Delhi

Duration: One year (renewable)

Post Number: N/A
- IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination

**Organizational Setting**

FAO India has set up a project office at 20 Anand Lok which houses the technical, administrative and financial project personnel of the three projects i) GEF6 Green-Ag. Project titled, “Green-Ag: Transforming Indian agriculture for global environmental benefits and the conservation of critical biodiversity and forest landscapes” (GCP/IND/183/GFF) ii) GEF 7 FOLUR project titled “Promotion of Sustainable Food Systems in India through Transforming Rice-Wheat Systems in Punjab, Haryana, Odisha and Chhattisgarh” (GCP/IND/184/GFF) iii) Global Health Security (GHS) Project - Asia and the Pacific Region (OSRO/RAS/403/USA)

**Reporting Lines**

Under the overall supervision of the FAO Representative in India and direct supervision of the Admin and Operations Officer, the Office Assistant will undertake the following duties.

**Technical Focus**

Expertise in housekeeping and support services.

**Tasks and responsibilities**

The Office Assistant will assist the project personnel of the Project Office (Anand Lok) in the following tasks:

- Provide housekeeping services such as daily cleaning of office premises, dusting of furniture and sanitising the office.
- Attend to office maintenance tasks related to electrical, telephone, printer repairs etc.
- Attend to office hospitality requirements like preparing and serving water, coffee, tea and heating of food etc for project staff and guests.
- Maintain manual records of kitchen inventory and other housekeeping items of the project office.
- Assist project staff with printing, photocopying, scanning and filing of paperwork.
- Assist in organizing meetings at the project office.
- Assist in the registry work of the project office as and when required.

**CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING**

**Minimum Requirements**
- Completion of secondary school (XII standard)
- Basic knowledge of computer
- One year of experience as Office Assistant/Office Attendant
- Working knowledge of English
- Indian National

**FAO Core Competencies**
- Communication
- Building Effective Relationships
- Skilled to assist with official and housekeeping tasks.
- Cleanliness and hygiene driven

**Technical/Functional Skills**
- Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel, Power Point).
- Skill in housekeeping tasks.
- Ability to organize office equipment and furniture.
- Good knowledge of office communication and documentation standards.
- FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions._

**HOW TO APPLY**
- To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills

**FAO IS A NON-SMOKING ENVIRONMENT


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