Personal Assistant

1 month ago


Mohali, India Trueline Media Full time

Trueline Media is a dedicated corporate video production and marketing company. Trueline Media was incepted to fulfil the growing demands of B2B clients. We serve customers from broad industry verticals like Manufacturing, Technology, Agritech, Healthcare, Pharma, Fintech, AI, and others in various countries like India, US, Europe, Japan, Australia, and Singapore. Our videos include Corporate films, Explainer videos, Case studies, Success stories, Product demos, Factory walk throughs, Leadership monologues and many more.

Trueline Media offers a dynamic and exciting work environment emphasizing collaboration, coordination a generous amount of chill. We cater to organizations ranging from startups to large global brands like Hitachi, JSW, Stylam, SKF, Sun Pharma and many others.

We are seeking a proactive and organized individual to fill the role of _**Receptionist**_ cum _**Personal Assistant**_.

**Roles and Responsibilities**:

- Provide administrative support to the management team as needed.
- Act as the first point of contact for the employer, as necessary.
- Take dictation, meeting minutes, and follow up action points.
- Greet visitors and direct them to the appropriate person or department.
- Answer, screen and direct incoming phone calls.
- Receive, sort, manage and distribute incoming and outgoing mail and packages.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
- Maintain a tidy and organized reception area, with all necessary stationery.
- Schedule appointments and maintain calendars.
- Make travel arrangements including booking accommodation, transportation, and other logístical arrangements.
- Assisting with administrative tasks, such as filing, photocopying, transcribing and data entry.
- Coordinating and arranging meetings and conferences.
- Managing office supplies and inventory.
- Assisting other staff members as needed.

**Required skill set, Qualifications and other parameters**:

- Associate or Bachelor's degree in a related field; additional certification in Office Management/PA Diploma is a plus.
- Proven work experience as a Receptionist, Front Office Representative, or similar role.
- Proficiency in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, Teams.
- Hands-on experience with office equipment (Fax Machines and Printers).
- Professional attitude and appearance.
- Solid written and verbal communication skills.
- Ability to be resourceful and proactive when issues arise.
- Excellent organizational skills.
- Multitasking and time-management skills, with the ability to prioritize tasks.
- Customer service attitude.

**Perks & Benefits**:

- Flexible work schedule.
- Five Days working.
- Competitive salary.
- Professional development opportunities available.

For more details about us, please visit the following links:
**Job Types**: Full-time, Permanent

**Salary**: ₹180,000.00 - ₹240,000.00 per year

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Fixed shift
- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person


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