Financial Controller
2 months ago
**JOB DESCRIPTION**:
**Title**:
Finance Manager
**Department**:
Finance
**Reports To**:
Senior Manager & AVP
**Purpose**:
To ensure the accurate and timely submission of all information required for management decision making by actively participating in the operation of the Hotel Accounting Department.
- Preparing & circulating MTD & YTD revenue report.
- Daily revenue and receipt reconciliation.
- Monthly Bank reconciliation.
- Service and Vendor bills booking.
- Preparing GST and TDS payable working.
- Work on monthly provision and preparing the balance sheet schedules for audit purpose.
- Ensure all stocks is monitored and is controlled with the help of store team.
**CONSTITUENTS**
- Hotel Owners
- Employees
- Guests
- Vendors
- Internal and External Auditors
**INDICATORS OF SUCCESS**
- Achievement of financial goals and improvement over prior year performance (GOP, Rev PAR, RSI)
- Customer satisfaction and loyalty goals (100% Guest Satisfaction)
- Timeliness & accuracy of financial reporting
**AREAS OF RESPONSIBILITY**
Participates in the development of financial and accounting strategies which are aligned with the overall objectives of the Hotel.
- Monitors status and recommends adjustments to strategies as appropriate.
- Participates in developing the annual budget.
- Participates in developing and implementing financial and purchasing strategies which are aligned with the Hotel’s objectives and internal control practices.
**Ensure that all work is accurate, timely and done in accordance with Brand standards.**
- Supervisors and participates in the operation of the Accounting Department
- Oversees training and cross-training of accounting employees.
- Assures compliance with internal controls, policies, and procedures.
- Maintains smooth flow of communication in department.
- Supervises and participates in regular periodic reports and inventories.
- Performs required audits, reviews submitted reports and follows up as needed.
Prepares reports as requested to improve management decision making and critical evaluation of work activities.
- Recommends systems and procedures for accurate and orderly reporting of financial matters.
- Reviews and analyses business results throughout the Hotel to ensure alignment with the Hotel’s financial objectives.
- Reports on all areas of non-compliance with standard operating procedures and recommends changes or improvements.
**Develops and implements strategies and practices which support employee engagement.**
- Provide employees with the orientation and training needed to understand expectations and perform job responsibilities.
- Communicates performance expectations and provides employees with on-going feedback.
- Provides employees with coaching and counselling as needed to achieve performance objectives and to reach their fullest potential.
**Ensures accuracy of financial information by performing a variety of control functions.**
- Ensures accounts payable is accurately maintained and all supplies are paid within credit terms.
- Review night audit and daily banking processes to ensure efficient, accurate and timely reporting.
- Performs daily banking reconciliations, delivers monies and related matters on a regular basis.
- Manages the due back system and Front Office float change requirements.
- Manages petty cash process, ensures adequate supply of petty cash and co-ordinates the use of petty cash to Brand standards.
- Summarizes payments due and communicates needs to the Financial Controller for approval.
- Processing of Travel Agents commission payments
- Resolve all guest requests for account information.
- Informs Financial Controller of all circumstances which may highlight unusual results.
- Makes appropriate recommendations to insure smooth flow of financial transactions.
- Ensures accurate and timely processing of weekly payroll and distribution of pays lips to Department Heads
- Processing and management of all employee superannuation contributions
- Preparation of weekly payroll reports
- Payment of all statutory requirements
- Ensures all deductions made on behalf of employees are forwarded to the relevant party.
**Participates in month end financial processes.**
- Ensures all relevant financial information is included in the fiscal period through direct entry or accrual basis.
Participates and reviews month end stock take.
- Monitors inventory results and takes appropriate action if necessary.
Purchasing Management
- Timely procurement of goods for use at competitive pricing
- Manages the stock take process in a timely and accurate manner.
- Compiles monthly stock take sheets and updates prices in a timely manner.
- Analysis stock par levels to ensure effective and efficient management.
- Always confers closely with the Financial Controller and takes every opportunity to become familiar with all aspects of the position to fill in whenever required.
- Utilizes leadership skills and motivation techniques to maximize employee produ
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