Training Assistant

3 weeks ago

New Delhi, India World Health Organization Full time

**Grade***: G4

**Contractual Arrangement***: Fixed-term appointment

**Contract Duration (Years, Months, Days)***: 2 Years

**Job Posting***: May 9, 2023, 3:32:05 AM

**Closing Date***: May 22, 2023, 4:59:00 PM

**Primary Location***: India-New Delhi

**Organization***: SE/DAF Director - Administration & Finance

**Schedule***: Full-time

**OBJECTIVES OF THE PROGRAMME**

The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organization in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services.

The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and Country Officer; promote a cultural of staff well-being and development; and guide staff and managers through the provision of expert advice on all human resource related matters.

**DESCRIPTION OF DUTIES**

Under the direct supervision of Executive Associate (SDL), HRM-SDL and general guidance of the Regional HR Manager, the incumbent will perform the following duties:
Receive, screen and log requests for Staff Development and Learning (SDL) activities for processing; ensure follow-up;
Assist in planning, implementing and evaluation of training courses and other Staff Development and Learning activities organized by the SDL unit, manage logístical and other arrangements for SDL activities;
Prepare/complete necessary documentation and statistics in respect of all SDL activities; provide assistance in maintaining and updating the SDL database:
a. Records/updates data on all SDL activities concerning details of programmes/courses, participants, use of funds and evaluation, etc.;
b. Prepare/generate implementation status reports and other statistical inputs from the SDL database on a regular basis;
c. Assist in maintaining records of SDL expenditure, monitor the same and prepare necessary statistical reports.

Provide general administrative support to supervisor in recruitment of Consultants and management of Internship programme in SEAR, including maintaining unit files/records and follow up actions as necessary

Assist in responding to queries from staff members.

Perform other relevant duties, as assigned by the supervisor.

**REQUIRED QUALIFICATIONS**

**Education**

**Essential**: Completion of secondary education
**Desirable**: Training in secretarial practices. University degree is an asset.

**Experience**

**Essential**: At least three years' experience in secretarial/clerical/administrative work
**Desirable**: Experience in WHO or in another UN/International organization would be an advantage.

**Skills**

Thorough knowledge of modern office procedures and practices. The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, and WHO.Ability to draft standard correspondence;Ability to handle work in a timely and accurate manner with tact and discretion, as required;Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training;Knowledge of staff development and learning policies and procedures is an advantage.

**WHO Competencies**

Teamwork
Respecting and promoting individual and cultural differences
Communication
Knowing and managing yourself

**Use of Language Skills**

**Essential**: Expert knowledge of English.
**Desirable**:
**REMUNERATION**

**ADDITIONAL INFORMATION**
- This vacancy notice may be used to fill other similar positions at the same grade level
- A written test may be used as a form of screening.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arran

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