Executive Assistant

3 weeks ago


Tharamani Chennai Tamil Nadu, India Dexian DISYS Full time

**Responsibilities**:

- Will be responsible as Team Admin for Chennai TTS Tech Business Unit
- Manages day to day calendar(s) of senior management.
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls.
- May prepare and review materials and correspondence for meetings.
- Assist with creation/modification of presentations, spreadsheets, and other various documents.
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel.
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
- Orders supplies and process invoices through Procure to Pay system.
- Process and follow-up on Virtual Requests.
- Assists in ad-hoc reports special projects as needed.
- Trains, coaches or guides other administrative staff when required.

**Run The site Activities**:
Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires

Efficient handling of "Return To Site" activities like IT/ Asset Distribution and tracking

**Admin support -**
- Expense Claims
- Travel planning and booking.

**Drive communication plan -** organize and book quarterly Town-hall, Monthly leadership meetings, etc
- Visitor Planning & coordination
- Inventory / Stationery Management
- Office Management
- On-boarding and Off-Boarding (Risk and Compliance):

- Act as a Department Coordinator for Chennai TTS Tech to raise Access Card requests for New Hires **Ensure Seamless On-boarding (Virtual and Non-Virtual) of New Hires**:

- Timely cascade of compliance related communications
- Coordinate Exit process of the resignation cases & ensure timely closure
- Other risk and compliance related follow-up activities as required Qualifications

**Job Types**: Full-time, Permanent

**Salary**: ₹400,000.00 - ₹450,000.00 per year

**Benefits**:

- Cell phone reimbursement
- Health insurance
- Paid sick time
- Provident Fund

Schedule:

- Day shift
- Monday to Friday

Ability to commute/relocate:

- Tharamani, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (preferred)

**Education**:

- Bachelor's (preferred)

**Experience**:

- Office management: 2 years (preferred)

**Location**:

- Tharamani, Chennai, Tamil Nadu (preferred)

Work Location: In person


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