Personal Assistant
6 months ago
**Job Description: Personal Assistant**
**Position Overview**:
**Responsibilities**:
- **Calendar Management**:
- Maintain and organize the executive's schedule, including meetings, appointments, and travel arrangements.
- Coordinate and schedule both professional and personal commitments, ensuring optimal time management.
- **Communication**:
- Draft, proofread, and edit documents, letters, presentations, and reports as needed.
- Facilitate effective communication between the executive and internal/external stakeholders.
- **Administrative Support**:
- Provide administrative assistance such as filing, photocopying, and managing documents.
- Handle expenses, reimbursements, and other financial matters accurately and confidentially.
- Maintain organized records and databases, ensuring easy access to information when needed.
- **Travel Arrangements**:
- Coordinate travel logistics, including booking flights, accommodations, transportation, and visas.
- Prepare detailed itineraries and travel packs, ensuring smooth travel experiences.
- **Task Prioritization and Follow-up**:
- Anticipate the executive's needs and prioritize tasks accordingly, ensuring deadlines are met.
- Follow up on action items, commitments, and pending tasks, keeping track of progress and ensuring completion.
- **Confidentiality and Discretion**:
- Handle sensitive information with utmost confidentiality and discretion.
- Maintain a high level of professionalism and integrity in all interactions and communications.
- **Special Projects**:
- Assist with special projects, research assignments, and other tasks as assigned by the executive.
- Take initiative to identify areas where support is needed and offer assistance proactively.
**Qualifications**:
- Proven experience as a Personal Assistant, Executive Assistant, or similar role.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Discretion and trustworthiness in handling confidential information.
- Attention to detail and a high level of accuracy in all tasks.
- Adaptability and resourcefulness in dealing with unexpected situations or changes in plans.
- Bachelor's degree preferred, but not required.
**Additional Information**:
- This is a full-time position based [location]. Occasional overtime or weekend work may be required.
- Competitive salary and benefits package offered, commensurate with experience and qualifications.
Pay: From ₹60,000.00 per month
**Benefits**:
- Health insurance
- Provident Fund
Schedule:
- Day shift
- Evening shift
- Morning shift
- Night shift
- Rotational shift
- US shift
- Weekend availability
Supplemental pay types:
- Commission pay
- Performance bonus
**Education**:
- Bachelor's (preferred)
**Experience**:
- total work: 1 year (preferred)
**Language**:
- English (preferred)
Work Location: In person
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