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Company Secretary
2 weeks ago
**Job Purpose**
We are seeking a highly motivated and organized individual to join our team as a Company Secretary for our companies in India. In this role, you will be responsible for ensuring that our India companies comply with all legal and regulatory requirements on corporate governance matters. You will also be responsible for managing the companies relationship with US and India based internal stakeholders and external audit/legal stakeholders in India.
**Responsibilities**
- Advise the board of directors on their legal duties and responsibilities, including compliance with the Companies Act and other relevant legislation and also handle the secretarial matters on end-to-end basis
- Responsible for all regulatory compliances of company, Board Meetings, annual filings, pre-certification of e-forms etc.
- Responsible for Secretarial/Compliance audits
- Ensure policies, regulatory or statutory changes that might affect the organization are up to date, educate/inform the board of directors of these changes as approved by the relevant committees
- Ensure and maintain the company's records are up to date and accurate, some examples are but not limited to articles of association, registers of shareholders and directors, policies, other statutory records, etc.
- Prepare, facilitate, and circulate board papers, attend board meetings, take and circulate minutes, and/or any documentation related to board matters
- Manage the company's AGM and other shareholder meetings, including preparing and distributing notice of meetings, agendas, and other relevant documents
- Ensure compliance with secretarial fillings and any periodic filings under FEMA Regulations, Ministry of Corporate Affairs, Registrar of Companies, the Reserve Bank of India, Securities and Exchange Board of India and other statutory authorities
- Provide guidance on corporate governance matters, including the implementation of best practice standards
- Liaise with external parties, including regulators, lawyers, and auditors, as required
- Review and advise on contracts and other legal documents
**Knowledge and Experience**
- Qualified Company Secretary with a minimum of 7 years' experience in a similar role
- Certified Company Secretary (ACS) by the Institute of Company Secretaries of India (ICSI)
- Familiarity with the Companies Act and other relevant legislation in India
- Working knowledge of privacy laws in India applicable to companies and ability to contribute to ICEs Global privacy initiatives is a plus
- Attention to detail and ability to work well under pressure
- Strong organizational and communication skills
- Commercial and corporate awareness
- Ability to work independently and as part of a team with people at all levels
- Discretion when handling confidential information
- Proficiency in Microsoft Office and other relevant software
**Schedule**
This role offers work from home flexibility of up to 2 days per week.
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