Office Administrator
3 weeks ago
**Description**:
Location: Trivandrum
Experience: 0-1 year
**Responsibilities**
- Maintain and file all records in a systematic manner.
- Maintain office efficiency by arranging for necessary repairs
- Distribute memos, notices etc.
- Monitor and oversee to the general cleanliness of the office
- Monitor office catering & lunch management services to ensure Quality & Quantity
- Warmly greet visitors to our facility and direct them to appropriate section
- Ensure Office Resources like PCs, Laptops, Printers are used effectively
- Ensure Office is maintained Properly, Cleanly and Hygienically.
- Ensure seating and infrastructure availability for all employees
- Inspect and make sure electrical equipment are switched off by end of office hours
- Enforce discipline & order in terms of vehicle parking inside the campus
- Monitor office security arrangements and take precautionary measures wherever required.
- Distributing internal documents as wherever required
- Schedule and book flights, hotels and make travel arrangements for employees.
- Procurement and Proper management of office supplies and assets
- Taking regular inventory of office supplies
- Ordering office supplies when the inventory is running low
- Maintaining office equipment including scanners, printers, and telephones
- Coordinate meetings and functions for the office
- Welcoming new joiners to the office and show them around so they can get acquainted with the workspace
- Helping new hires complete the paperwork necessary to for benefits like health insurance etc. and introduce them to co-workers and management.
- Coordinate the day’s proceedings (food, snacks, gifts etc.) when clients and important guests visit the campus.
- Maintain a repository of all important Documents & Records for easy access (like Purchase Orders, Letters, Contracts, Financial statements etc).
**Skills/Requirements**:
- Diploma/ Degree required (in any field)
- Excellent written and verbal communication skills
- Excellent organizational skills and attention to detail.
- Excellent time management skills
- Strong knowledge of MS Office (Word, Excel, PPT)
- Ability to multi-task and prioritize works
- Ability to function well in a high-paced and at times stressful environment.
- Able to complete complex administrative tasks with mínimal supervision
**Languages**
- Malayalam
- English
**_Posted On :_**:
- 08-02-2023 _
**_Last date of Submission :_**:
- 28-02-2023_
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