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Procurement Officer

4 months ago

Delhi Delhi, India Better Cotton Full time

Procurement Officer
Starting Date: As soon as possible
Contract type: Full-time (40 hours per week)
Contract Duration: Open-ended

**Salary**: INR 14,08,300/- per annum
Location: New Delhi, India
Application closing date: 19 May 2024 midnight

About the Job
Better Cotton is now seeking a Procurement Officer who will support the Procurement workstream.

We are looking for an enthusiastic, energetic individual who is eager to make a difference and will
thrive in guiding and supporting staff.

You will be responsible for managing day-to-day procurement tasks and work with your team to
develop IT solutions to automate and simplify these tasks, so being able to think outside the box will
come in handy. You will be based in India and join the Global Operations Team, which plays a key role
in supporting the daily operations of the organisation and seeks to improve and facilitate how we
operate

You will work closely with colleagues based in India, the UK and Switzerland and report to the Senior
Procurement Coordinator, based in the UK.

This challenging role offers excellent opportunities for personal and professional development,
together with a competitive benefits package.

Your Role and Responsibilities
**Suppliers and Contract Management**

**Day-to-day tasks & continuous improvement**
- Monitor and address internal support requests on Microsoft Dynamics;
- Assist with the implementation of processes and policies, including: reviewing

documentation; liaising with team members to support processes (Communications &
Finance); proactively identifying areas for improvement as required;
- Review & file expense requests submitted by staff members;
- Conduct financial & screening checks for potential suppliers, on designated software
- or by liaising with our due diligence partners;- Coordinate the publication of Requests for Proposals and Requests for Interest onto- Maintain an up-to-date database of suppliers & active contracts;

1 Procurement Officer - Apr 202

**Internal engagement**
- Support the management of the internal Procurement Microsoft Teams channels to

keep staff informed about upcoming and existing policies and processes;
- Publish weekly news and tips from the Procurement Team;
- Design training materials (written materials and videos) to guide staff through
- procurement;- Offer one-on-one training and inductions to staff, as required.

**India specific support**
- Onboard new local suppliers (database and pre-invoicing financial checks) and prepare

contracts as required;
- Support the team in the expansion of our supplier database - more comprehensive and

fit for purpose;
- Draft contracts, liaising with staff, suppliers and our legal partners, as required;
- Complete and file procurement documentation related to each contract.

Profile

Skills, Knowledge & Experience
Essential
- Graduation with at least 3 years of experience in administration and in a relevant

position
- Ability to work independently and to take initiative
- Proficient English (written and verbal); Better Cotton’s language of operation is

English
- Strong attention to detail
- Excellent written and oral communication skills
- Happy to provide support to others
- Strong ethics & reliability
- Solid working knowledge of Microsoft 365 package (Outlook, Word, Excel,

SharePoint) or evidence of picking up IT programmes and systems quickly
- Excellent organisational skills, capacity to multi-task and handle a set of different

priorities
- Experience communicating and working with a wide range of people from different
- backgrounds and cultures

Desirable
- Interest in and commitment to sustainability
- Experience working in procurement or purchasing (ideally for an NGO)
- Experience leading or supporting training or inductions for colleagues
- Knowledge of another language
- Interest in and commitment to sustainability

2 Procurement Officer - Apr 202
- Experience working in procurement or purchasing (ideally for an NGO)
- Experience leading or supporting training or inductions for colleagues

Working arrangements
The position is full-time (40 hours per week) and will be based in the Delhi, India. Better Cotton offers
flexible working, with core hours being 10am - 4pm., staff are required to come to the Better Cotton
Delhi office as per flexible working policy (currently minimum one week in every 6 weeks) but depending
on the work requirement and in agreement with the line manager more work form office days may be
required.

The hiring of this role will be through our Employer of Record.
- What we offer- Competitive salary
- The opportunity to work from anywhere in the world for up to one month per year
- Continuous learning and development
- Employees Provident Fund
- Mediclaim and Life Insurances
- 25 days paid annual leave, plus 8-9 Bank Holidays and a further 3 days off over Christmas
- Enhanced parental benefits
- A warm, positive working environment where everyone is valued
- The opportunity to make your mark and make a