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Office Administration Executive

4 weeks ago

Pune Maharashtra, India ESP Global Services Full time

Keep a record of office supplies.
- manage monthy office expenses.
- Supervision skills

**About the Job**:
The purpose of this role is to handle office Administration work.

**What will you do?**
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Supervising Housekeeping staff and dividing responsibilities to ensure office cleanliness and hygiene.
- Keep stock of office supplies and place orders when necessary (like ordering joining kits, monthly office supplies, new joinee ID cards, cab bookings, hotel bookings etc)
- Coordinate maintain administration cost tracker, managing the petty admin issues of the office.
- Vendor management-clear all the monthly bills related to electricity and rent, water supplies and other vendor related issues.
- Liaison with UK Admin team to maintain the global standards of ESP.
- Ensure office safety rules are followed.
- Coordinate and participate in office space planning, maintenance, and renovations when necessary.
- Make travel arrangements for the senior managers.
- Keep databases in check and update them regularly.
- Managing the office engagement related requirements so that the activities are hassle free.

**What will you bring to ESP?**
- Previous working experience as an Office Administrator for minimum of 3-5 years
- BSc/BA (diploma in office admin will be a preference)
- Good communication and interpersonal skills
- Excellent organizational and time management skills
- In-depth knowledge of office management and accounting processes
- Attention to details.

**If you are.**
Motivated to develop your career in Office Administarion, supported by a strong learning and development culture, you are passionate about delivering service excellence and like the variety of end user environments we should connect and explore.

**What we will offer**:
**Diversity, Inclusion & Belonging**
We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know diverse backgrounds are valued and succeed here.

**Salary**:
We offer a competitive range based upon suitability or experience.

**Benefits**:

- Medical Insurance
- Perkbox discounts

**Who are we**:
ESP Global Services has been providing customized 24/7 Global IT support solutions since 1992, expertly managed by a dedicated service delivery team, we offer day-to-day support via teams of on-site engineers or responsive visiting engineers, and multi-lingual service desk coordination that’s manages over 1,000 tickets a day for more than 200 customers.

Our ability to deliver customer-centric, targeted, and tailored IT support solutions is a natural fit for the complex needs of the fast-paced and evolving aviation industry. We developed technology-based solutions to address the high emphasis on meeting extremely short service levels spread across large campus areas with strict security controls. Supporting equipment for airports and airlines in many locations worldwide, has led to an IT support approach that applies equally to any global business with multiple international locations, wide campuses, and demanding security requirements. Plus, our spares, repairs, and logistics service enables us to deliver intelligent end-to-end IT hardware lifecycle management anywhere in the world.

We are global community of exceptional people passionately working together with one shared vision. We uphold the highest standards of ethics, compliance, and security. We are fully ITIL-aligned and ISO-accredited for Environment, Information Security, Business Continuity, IT Service Management, and Occupational Health and Safety, and have privacy built by design into all our systems.

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