Process Executive

5 days ago

Mohali, India Bunge Full time

Location : Mohali

City : Mohali

State : Punjab (IN-PB)

Country : India (IN)

Requisition Number : 33241

**Role Purpose Statement**

The overall responsibility of the Contract Admin Lead will be supervising the team for smooth execution and implementation of contract related activities ensuring KPIs are met, stakeholder management, work load distribution, addressing queries/issues raised by team and resolving them, impart knowledge and support to the team and overseeing projects related to CLM, DocuSign, project management, planning and development and successful roll out and implementation, with ultimate goal of building an efficient, customer centric and self-reliant Contract admin team.

**Main Accountabilities**:

- Ensure all KPIs are met on a daily basis.
- Domain knowledge of Agri-contracts, gauge complete understanding to be SME of the process.
- Ability to impart knowledge to the team.
- Supervision and close coordination with team on daily activities.
- Be first point of contact for the team -Handle teams queries, Issues and concerns effectively.
- In-put of purchase and sale contracts and relevant amendments.
- Allocation of futures pricing, rolling of futures pricing and overfill / underfill pricing.
- Creation of master data request for new contractual counterparties.
- Issuance of contracts using Bunge standard terms and review of third party issued contracts.
- Monitor the status of the activities and report upward to Manager. Responsible to ensure accuracy of Contract Admin metrics reported.
- Ensure timely filing of document for retention, in accordance with Company’s policies and procedure requirements.
- Effective communication on all day-to-day operational related activities with various stakeholders.
- Work in coherence to achieve self and team goals.

A**dditional responsibilities**:

- Ensure SOPs are diligently followed and compliance checks are always in place, Control mechanism, quality checks, manage the process, propose solutions.
- Ensure all daily, weekly and monthly reports send on time.
- Daily status updates and report issues to the manager for timely resolution
- Ensuring close coordination with team to have smooth closure of month end activities.
- Identify and propose ways of process improvement as per Industry leading practices.
- Drive and ensure successful implementation of internal projects.
- Lead User Accessibility Testing (UAT).
- Ensuring SOX and other statutory requirements are met and all information, documents and reports provided by the team for audit. Post the audit; ensure corrective and preventive action plan set and successfully implemented in the Team.
- Provide guidance and support to the team, knowledge sharing and best practices.

**Impact/Dimensions**:

- Responsible for ensuring on time and accurate entry of the +45,000 transactions in SAP, and timely issuance of the +7000 contracts ensuring its legal enforceability with intact $ value. Also targeting towards business KPI improvement by improving the lifecycle of contracts (CLM) across value chains.

**Key Performance Indicators (KPIs)**:

- Target to achieve 99% TAT and 98% accuracy for Contract entry (Purchase /Sales) in SAP
- Ensure timeline for Contract drafting and signing within 1 working day, maintaining 100% accuracy.
- Overall Timeline contract issuance (from the date of receipt of Biz com to sending the signed copy to the Counterpart). Baseline for best in Class TAT is 3 working days.
- Deliver efficiency of around 10 % in the process flow by continuous improvement and eliminating unproductive methodology.

**Management/Leadership**:

- This is a people centric role. Requiring close coordination with team on day today activities and requires leadership skills with good interpersonal skills to be able to work in coherence with the team and drive efficiency. Domain knowledge and understanding of end to end process is a must with good understanding of contract rules, GAFTA, FOSFA etc.
- Key Relationships, Stakeholders & Interfaces (External & Internal):

- This is a role that interacts with trading, legal, execution, controlling, accounting, finance, tech Support teams like IT, EDM and SAP team across regions Bunge servers along with interaction externally with Vendors, Customers and brokers.

**Knowledge and Technical Competencies**:

- Relevant experience in handling entry and issuance of commodity contracts for bulk and container shipments of Agri-commodities, with good knowledge of GAFTA, FOSFA contracts’ rules.
- Good knowledge of concepts and procedures related to contract life cycle of commodity contracts and execution, related terms & guidelines, including expertise in Incoterms, logistics and shipping documents.
- Ability to work independently, efficiently and deliver high quality output under time pressure
- Experience in managing people and processes through a sustained period of change
- Strong written & oral communications skills in English. Knowledge of any other foreign l

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