Administration Assistant

3 months ago

Ghaziabad, India SMARTACHIEVERS LEARNING PRIVATE LIMITED Full time

Responsibilities:
Greet and assist visitors, clients, and employees in a professional and friendly manner.

Answer phone calls, respond to inquiries, and direct calls to the appropriate personnel.

Manage and maintain the executive's schedule, including arranging appointments, meetings, and travel arrangements.

Coordinate and schedule meetings, conference calls, and events, including booking conference rooms and arranging necessary equipment and refreshments.

Maintain and update physical and digital filing systems, ensuring easy accessibility and confidentiality of documents.

Assist in the preparation of reports, presentations, and other materials as requested.

Manage office supplies and inventory, placing orders when necessary, and ensuring proper storage and distribution.

Coordinate with external vendors, service providers, and other stakeholders as needed.

Assist in organizing company events, celebrations, and other activities.

Handle basic bookkeeping tasks, such as managing petty cash and processing expense reports.

Assist in HR-related tasks, including onboarding new employees, maintaining employee records, and coordinating employee benefits.

Perform general administrative duties, including photocopying, scanning, mailing, and filing.

Maintain a neat and organized office environment, ensuring common areas and meeting rooms are clean and presentable.

Adhere to company policies and procedures, maintaining confidentiality and professionalism at all times.

Qualifications:
Graduate or equivalent qualification; additional education or certification in office administration is a plus.

Proven experience as an administrative assistant, office assistant, or similar role is preferred.

Excellent written and verbal communication skills, with a strong command of the English language.

Proficiency in using office software and equipment, including MS Office (Word, Excel, PowerPoint) and office management tools.

Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Attention to detail and accuracy in data entry, document preparation, and record-keeping.

Ability to multitask and handle multiple responsibilities simultaneously.

Strong interpersonal skills and the ability to work effectively in a team environment.

Professionalism, discretion, and the ability to handle sensitive and confidential information.

Proactive attitude and willingness to take initiative and learn new tasks.

**Job Types**: Full-time, Regular / Permanent, Fresher

**Salary**: ₹15,000.00 - ₹35,000.00 per month

**Benefits**:

- Internet reimbursement

Schedule:

- Day shift
- Monday to Friday
- Rotational shift

Supplemental pay types:

- Commission pay
- Performance bonus
- Yearly bonus

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- English (preferred)

Work Location: In person

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