Personal Assistant

2 weeks ago

Kolkata, India Ray International Full time

**Full Job Description**

Applications are invited from Smart and Dynamic dedicated punctual persons for the position of Personal Secretary to the Managing Director (MD) of an E-Commerce company with country-wide business activities.
- ._

**The Position**

As an PA to Director, you would work closely with the company’s management and the MD.

You shall be capable of providing proactive support to the Managing Director in multiple areas of business operations while working in this multi-functional, multi-dimensional role both in the Professional and Personal space.

Key responsibilities

As Personal Secretary to Director

Be responsible for planning and scheduling all business operations related works subsequently analysing the week to week activities for the Managing Director and provide close and consistent support to him for executing all plans pertaining to business operations, and for performing all important activities in professional as well as personal space.
- Schedule and coordinate day to day business operations related activities.
- Preparing documents and reports for internal meetings within the company, and business meetings with customers.
- Proactively participate in business meetings and presentations, taking minutes of meetings.
- Travel to other cities for business meetings and other official works.
- Preparing MIS / Analytics Reports.
- Coordinate business promotion activities and digital marketing / social media initiatives.
- Organising promotional events for company's software products and E-Commerce business activities.
- Handle routine correspondence on behalf of the Director.
- Tracking the personal investments and financial transactions of the Director.
- Recruitment Related Works (as and when needed)
- Responsible for coordinating the process of end to end recruitment cycle Desired Applicant Profile

**Education**
- Graduate or Post-graduate diploma / degree would be preferred.

Experience
- 1 to 2 years of relevant experience in similar position (PS / PA / EA) or in Operations is desired.

However, exceptions can be made in select cases if the profile of the applicant is a good match for this position.

So, talented FRESH Graduates without any prior experience but with necessary aptitude and interest for the position of Personal Assistant can also apply
- _____________

**Desired attributes of the Applicant**
- A confident, presentable, smart person with a pleasant personality, who can confidently represent the company in business meetings and corporate events.
- Having entrepreneurial spirit and the capability to think and work like a business executive / manager.
- A mature, critical thinker and reflective person, who can also be an extrovert and adventurous. Someone who take own initiatives when a challenging situation calls for that, and isn't risk-averse.
- Supportive, friendly, caring and sensitive by nature, in order to handle this critical and special role.
- Outgoing, socially confident and self-motivated with a modern outlook.
- Should be able to think out of the box and explore new ideas / approaches, when necessary.
- Good time management skills.
- Ability to work in an organised way with an eye for details.
- Flexible with schedules. Having ability to multitask, prioritize, and work effectively under changing priorities, deadlines, and daily time constraints.
- Should possess a strong drive for achieving assigned goals within the stipulated time.
- Trustworthy with ability to manage sensitive, complex, and confidential information.
- Ability to be flexible and adapt to change in a growing organization.
- Should be Physically Fit and agile enough to handle this challenging role, which would need one to be alert and proactive.
- Willing to travel to other cities for attending important business meetings, market research, sourcing of products, promotional events and other official works as and when needed.
- Desired Professional Skills
- Possess good communication skills in written / spoken English.
- Must be comfortable giving PowerPoint presentations.
- Demonstrated ability to manage multiple tasks in a fast-paced environment under mínimal supervision with a high attention to detail.
- Strong interpersonal, analytical and organizational skills.
- IT and Computer savvy and well versed with software like Outlook, MS Excel, Word, PowerPoint, Google Apps.
- Should be keen to learn new skills and enhance professional capabilities

**Salary**: ₹10,000.00 - ₹35,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Paid sick time

Schedule:

- Day shift

Supplemental pay types:

- Commission pay
- Overtime pay
- Performance bonus
- Yearly bonus

Ability to commute/relocate:

- Barasat, West Bengal: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Secondary(10th Pass) (preferred)

**Experience**:

- total work: 1 year (preferred)
- Personal assistant: 1 year (required)

**Language**:

- English (preferred)

**Speak wi

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