Company Secretary

2 weeks ago

Kolkata West Bengal, India Ruia Group Full time

**Job Title**: Company Secretary

**Experience**: 4-5 years

**1. Compliance and Governance**:

- Oversee compliance with all relevant laws, regulations, and corporate governance principles.
- Ensure timely filings of statutory returns, disclosures, and other regulatory requirements.
- Maintain registers and records as required by law and ensure they are accurate and up-to-date.
- Provide guidance to the board on corporate governance matters and ensure adherence to best practices.

**2. Board Support**:

- Organize and facilitate board and committee meetings, including preparing agendas, collating board packs, and drafting minutes.
- Assist in the induction and training of board members, ensuring they understand their roles, responsibilities, and fiduciary duties.
- Act as a key liaison between the board, management, and external stakeholders.

**3. Corporate Secretarial Duties**:

- Manage the company's corporate secretarial functions, including maintaining the register of shareholders, managing share transfers, and issuing share certificates.
- Draft and file necessary documentation for changes to the company's structure, such as alterations to the articles of association or capital restructuring.
- Coordinate the organization of general meetings, including drafting notices, preparing proxy forms, and overseeing voting procedures.

**4. Risk Management and Compliance**:

- Identify and assess legal and regulatory risks that may impact the company and develop strategies to mitigate them.
- Implement and monitor compliance programs to ensure adherence to internal policies and external regulations.
- Conduct periodic compliance reviews and audits to identify areas for improvement and ensure corrective actions are taken.

**5. Corporate Strategy and Advisory**:

- Provide strategic advice to the board and senior management on corporate governance issues, regulatory matters, and corporate transactions.
- Assist in the development and implementation of corporate policies and procedures to enhance efficiency and transparency.
- Stay abreast of changes in relevant laws, regulations, and industry trends and communicate their potential impact to the organization.

**6. Stakeholder Management**:

- Build and maintain relationships with regulatory authorities, legal advisors, auditors, and other external stakeholders.
- Serve as the primary point of contact for shareholders' queries, ensuring timely and accurate communication.

**7. Leadership and Team Management**:

- Lead and mentor a team of corporate secretarial professionals, providing guidance and support to ensure their professional development.
- Foster a culture of accountability, integrity, and excellence within the corporate secretarial function.

**Requirements**:

- Bachelor's degree in law, business administration, or a related field. Additional professional qualifications such as ICSA (Institute of Chartered Secretaries and Administrators) or equivalent preferred.
- Extensive experience in corporate secretarial practice, preferably in a listed company or professional services firm.
- In-depth knowledge of company law, corporate governance principles, and regulatory requirements.
- Strong communication, interpersonal, and leadership skills.
- Ability to work under pressure and manage multiple priorities effectively.
- High level of integrity, professionalism, and attention to detail.

**Job Types**: Full-time, Permanent

Pay: ₹50,000.00 - ₹60,000.00 per month

Schedule:

- Day shift

**Experience**:

- total work: 10 years (preferred)

**Language**:

- English (required)

Work Location: In person

Application Deadline: 14/04/2024
Expected Start Date: 15/04/2024

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