Advertisement for The Position of Junior Programme

3 weeks ago

Maharashtra, India Indian Institute of Management Nagpur Full time

Indian Institute of Management Nagpur is looking for qualified & efficient Junior Programme Coordinator for Executive Education Department.

**Position: Junior Programme Coordinator - Executive Education**

**Required Qualification**:

- Post-Graduation in any discipline with at least 50% marks or its equivalent grade from a recognized University/ Institute and consistently good academic record.
- Proficiency in computer operations like Excel, Database Management, MS windows & MS Office is must. Ability to perform data analysis in MS Excel including use of formulae, in-built functions, charts, etc. is required.

**Experience**:

- Post qualification experience of minimum 03 years in Academic Administration in Executive Education space /Higher Education /EdTech /Project coordination / Hospitality industry is preferred.
- Experience at IIMs/IITs/NITs or any other premiere Institution is desirable.
- Experience of handling Accounting processes like bill entries, periodical reports and budget preparations will be an added advantage.
- Quick learners from varied domains who are passionate for administrative fields and are ready to learn and adapt to the new eco system are also encouraged to apply.

**Job Profile**:

- End to end coordination of programmes assigned which includes planning, promotion(if needed), scheduling, execution & account closure.
- Supporting preparation of proposals as per client requirements and following up till conversion to programme.
- Coordinate with Programme Director and faculty of the each programme for scheduling, reading materials and other academic related support before and during the programme.
- Regular follow up with partner agencies in terms of update on nominations, acceptance letters, confirmation and ensuring smooth delivery of programmes through online platforms.
- Smooth interaction / coordination with internal departments like stores & purchase, accounts, communication, admin etc. to ensure relevant support for programme delivery.
- Payment process from invoice stage till realization from participants (OEPs & FDPs) / Clients (CEPs) / Partner(s) (BLPs)
- Preparation of vouchers, scrutinize correctness of bills and claims, allocate expenditure to correct account heads with respect to Executive Education Programmes
- Facilities booking & coordination
- Classrooms, Studios and Auditorium etc.
- Inauguration and Valediction arrangements.
- Logistics - case procurement, programme kit, travel for participants & visiting faculty, meals & refreshments, special dinner, field visit etc.
- Ensuring the best environment for both faculty and participants throughout the programme duration, inside and outside the classroom for best outcome.
- Feedback collation and sharing with Programme Director(s) and faculty.
- Payments to visiting faculty and other vendors against invoices received.
- Alumni registration and activating the status.
- Preparing expenses statement and close the work order / programme account as per the policy and calculations of remunerations to be paid.
- Closing the programme folder in all aspects and archiving it for future reference.

**Skills**:

- Excellent understanding of MS - Office tools such as MS- Outlook, Word, PowerPoint, Excel and other productivity tools is essential.
- Positive attitude, a detail orientation and ability to interact with multiple stake-holders not limited to Faculty members, internal departments, client organizations, participants /executives from Corporate / Govt & PSUs and vendors.
- Should be confident & self-motivated, should have a capability of being a team player and resourceful in managing challenges.

In addition to this the perks & allowances will be paid as per Institute norms.

The staff accommodation will be provided as per the Institute policy.

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