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Executive Assistant, Device Os
5 months ago
3+ years of work experience in an executive administrative capacity
- 3+ years of experience learning enterprise software tools including Oracle
- 3+ years of experience using Microsoft Office
A day in the life
As an Executive Assistant, you will work in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) is important, as is the ability to be flexible and change direction seamlessly and handle multiple tasks at once. You will manage complex calendars, scheduling with diplomacy, organize team activities (staff meetings, off-sites, engagement events), manage travel scheduling, co-ordinate purchase orders.
An important key to our success is building and maintaining healthy relationships across the various organizations, some of which are peer organizations, some who are internal customers, and some who we rely upon for foundational building blocks and technologies we integrate into our products. A big part of your job will be to understand the complex organizational structure and strengthening our relationships and collaboration with adjacent teams. So, as you begin to meet people and establish your network it's important to foster strong relationships of trust and cooperation, and to build up a good "map" of how the various teams and leaders fit together.
About the team
The Device OS team plays a central role in creating these innovative devices at Lab126. The Device OS team is responsible for the board bring up, low level software, core operating system architecture, innovative framework feature development, associated cloud services and end-to-end system functions that brings these devices to life. The software built by the Device OS team runs on all Amazon consumer electronics devices. The Device OS team also develops Amazon Common Software (ACS), a solution that makes it faster to develop devices that are transforming the smart home and run Amazon services like Alexa
- Bachelor’s degree or 3+ years work experience in an administrative assistant function
- Positive, proactive, very detail oriented and driven to succeed
- Excellent written and verbal skills
- Desire and aptitude for learning new concepts quickly
- Ability to handle highly confidential information
- Manage complex calendars and scheduling with diplomacy and discretion.
- Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
- Ability to work in a highly ambiguous environment
- Experience processing detailed purchase orders
- Manage domestic and international travel arrangements
- Track and help drive completion of key deliverables and follow up on outstanding items
- Organize, execute, and assist with team activities (staff meeting agendas, on-sites/off-sites, team social events, etc.)
- Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
