Receptionist

2 months ago

Pune Maharashtra, India NOV Inc. Full time

**JOB TITLE**:
**Receptionist
**HCM JOB NAME**:
Receptionist.General

**FUNCTION**:Administrative

**REPORTS TO**:Admin Manager

**BUSINESS SEGMENT**:Rig Systems

**LOCATION**:Pune, India

**JOB SUMMARY**

Support the facility as first point of contact for internal employees, telephone inquiries and office visitors/guests. Provide administrative support as directed.

**PRIMARY RESPONSIBILITIES**
- Receiving and relaying messages/telephone calls from internal and external sources
- Greeting guests/visitors, documenting information, issuing appropriate security passes Reporting security issues
- Prepare packages and contact service for pick up and/or coordinate with NOV mailroom. Effectively process incoming and outgoing mails.
- Provide administrative support to business as directed.
- Maintain inventory of safety supplies, office supplies, printed supplies, and other miscellaneous supplies
- May coordinate meetings/room bookings. Oversee administrative conference room activities (meeting set-ups, projector, coffee/water, scheduling)
- Ordering lunches for Guests, customers, meetings and conferences
- Be safety conscious and report any safety hazards to the HSE representative.
- Responsible for and the authority to maintain and promote a safe working environment in accordance with the appropriate HSE procedure(s).
- Participate in actions which promote a safety and quality culture within NOV
- Comply with all NOV Company and Quality, Health Safety Environmental polices & procedures.
- Ensure compliance of the company’s overall objectives Perform other work-related tasks as assigned by Manager.**FACILITY/GROUP SPECIFIC RESPONSIBILITIES**
- Travel Desk Co-ordination
- Maintaining Notice boards
- Kronos Power User for Pune (New Register, Maintain Biomatrix clocking & overtime calculation)
- Assist IT for local L1 Support as below
- Level 1 activities like Network troubleshooting, Hardware troubleshooting with coordination with IT support.
- Collect & help to reissue the laptops/ Pcs for new & replacement PCS. Also connect pc to network, login to temp admin account if required & installing OS through offline boot image. Etc.
- Assist to procure local IT equipment’s. Maintain Printers & look after Printer toner inventory**EDUCATION & EXPERIENCE QUALIFICATIONS**
- Diploma or bachelor’s degree from any stream
- Minimum 1-2 years of experience as receptionist/front desk office Proficient in use of Microsoft Office suite of products.**JOB REQUIREMENTS**
- Good communication skills
- Dependability - Follows instructions, responds to management direction.
- Adaptability - Adapts to changes in the work environment. Adherence to company policies & safety procedures.**BEHAVIORAL COMPETENCIES**
- Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
- Interpersonal Skills - Keeps emotions under control.
- Diversity - Shows respect and sensitivity for cultural differences. Ethics - Treats people with respect.**TECHNICAL COMPETENCIES**
- Solid understanding with MS Word, Excel, and Microsoft Teams
- Good clerical skills (typing, filing, sorting), good speaking voice, ability to handle multiple tasks simultaneously.

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