Document Controller

2 weeks ago


Calicut Kerala, India Dehlsen energy Full time

Timely Document Collection:

- Coordinate with customers to collect all necessary documents, including contracts, permits, and certifications, ensuring compliance with regulatory requirements and project specifications.
- Establish and maintain effective channels of communication with clients to facilitate smooth document retrieval processes.
- Submission to Government Offices:

- Manage the compilation and organization of documents for submission to various government agencies and regulatory bodies.
- Ensure all submissions are completed accurately, on time, and in accordance with relevant regulations and standards.
- Data Entry and Management:

- Perform data entry tasks to input document details into the company's database or document management system.
- Maintain accurate and up-to-date records of all documents, including version control and tracking of revisions.
- Quality Assurance:

- Conduct regular quality checks on documents to ensure completeness, accuracy, and adherence to company standards and project requirements.
- Implement corrective actions as necessary to address any discrepancies or deficiencies identified during quality assessments.
- Documentation Coordination:

- Collaborate with project managers, engineers, and other stakeholders to gather, organize, and distribute project-related documentation efficiently.
- Serve as the primary point of contact for document-related inquiries and requests, providing timely assistance and support as needed.
- Compliance Monitoring:

- Monitor and update documentation to ensure ongoing compliance with relevant laws, regulations, and industry standards.
- Stay informed about changes in regulatory requirements and update internal procedures accordingly to maintain compliance.
- Documentation System Enhancement:

- Identify opportunities for improving document control processes and systems to enhance efficiency, accuracy, and accessibility.
- Propose and implement enhancements, such as automation tools or workflow optimizations, to streamline document management workflows.
- Training and Support:

- Provide training and guidance to team members and stakeholders on document control procedures, standards, and best practices.
- Offer ongoing support and assistance to ensure all personnel understand their roles and responsibilities in managing project documentation effectively.
- Confidentiality and Security:

- Maintain strict confidentiality and data security protocols to safeguard sensitive information contained in project documents.
- Implement measures to prevent unauthorized access, disclosure, or alteration of confidential documents.
- Continuous Improvement:

- Participate in regular reviews and evaluations of document control processes to identify areas for improvement and implement corrective actions.
- Proactively seek feedback from stakeholders to identify opportunities for enhancing document management practices and delivering greater value to the organization.

**Salary**: ₹10,000.00 - ₹12,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

Application Deadline: 08/04/2024



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