Project Associate- Csr

2 months ago

Maharashtra, India Larsen & Toubro Limited Full time

**_P _**_rimary 1: Managing CSR portfolio of Prayas Trusts (Across India) _**

L&T’s Prayas Trust network is a philanthropic association providing selfless community service to the underprivileged across L&T locations. Prayas Trust is formed by the spouses of male employees together with female employees of L&T. They are important drivers of CSR activities and demonstrate personal commitment by volunteering their time and skills for the betterment of the society
- Facilitate the functioning of the Prayas trusts
- Facilitate the documentation and process for statutory requirements of the functioning of the Prayas trust as laid down by Trust Acts under the office of Charity commissioner in collaboration with L&T s legal department
- Facilitate maintenance of the records as required by the Trust Act
- Review the membership of the trust

**Preparing Project proposals for CSR activities under Prayas trust**
- Identify projects, study feasibility and carry out due diligence for CSR projects proposed by Prayas Trust
- Guide and help Prayas trust to submit the proposals in the format prescribed
- Review the proposals for fulfillment of the prescribed criteria for selection of projects for Prayas Trust
- Consolidate the proposals from all the trusts and share with corporate CSR

**Budgeting and Financial management of CSR projects under Prayas Trust.**
- Communication and coordination with Prayas Trust for submission of annual budgets, reviewing the project progress, budget requirements and spent of the ongoing projects
- To review the budgets for all CSR activities undertaken by the Trusts and finalize the budgets based on the CSR policy requirements and send consolidate budgets to Corporate CSR.
- Facilitate process and documentation for annual renewals / extensions of the contracts and MOUs
- Coordination with procurement team for organizing budget review with the Prayas trusts and issuing grant orders
- Keep track of project expenses and utilization of all the grants given to the Prayas Trust
- Maintain financial records, analyze budget spent against budget planned and share the observations with the Prayas Trust
- Close Follow-up with the Prayas Trust for tracking resource utilization, milestones, outputs and outcomes for each of the projects

**Ensure timely submission of half yearly and annual reports from the Prayas trusts on the planned activities**
- Raise concerns and take up issues related to on ground implementation of the projects with Prayas trusts and report them to the HO CSR team and suggest course correction if required
- Regular field visits to the Prayas rusts Projects for monitoring and ensuring quantity and quality of work at the ground level
- Regular visit to the Project sites to see on ground implementation
- Discussion with Prayas team members and understand ground level issues in implementation, good practices and challenges and boost their motivation to achieve set targets

**Maintain Documentation**
- Maintain the details of membership list of all the affiliates of Prayas Trust, other mandatory and legal documents
- Prepare progress reports and provide quarterly updates on progress to CSR team.
- Compile data from various monitoring formats and tracking sheets and present it monthly to the Corporate CSR team
- Prepare a monthly presentation on the progress of the project and plan for the next month

**_Primary 2: Support to STEM Education Project for field level monitoring, quality assurance and documentation of projects
- **
- **Regular monitoring of STEM project in coordination with the existing implementing NGO partners in 7-10 locations.**
- Provide implementing partners with an understanding of the monitoring structure and requirements of the program
- Develop a tracking sheet for tracking resource utilization, milestones, outputs and outcomes for each of the STEM projects and implementing partners
- Ensure timely submission of fortnightly, monthly, quarterly reports from the NGOs based on the activities
- Organise and conduct Weekly, Fortnightly, Monthly conference calls with local CSR teams and NGOs
- Raise concerns and take up issues related to on ground implementation of the project with NGO team and report them to the local CSR team and suggest course correction if required
- Work on developing an innovative model of digital platform for monitoring and for reviewing the progress of all the STEM projects at a glance
- **Regular field **visits to the STEM project sites and locations for monitoring and ensuring quality of work at the ground level**
- Regular visit to the implementing schools to see on ground implementation of teachers training, classroom transactions, Project based learning sessions, meeting with SMCs and collaboration with local level government officials from Education department
- Interact with head masters and teachers in the schools to review the daily progress, assess their motivation level and for getting their suggestions and inputs in project design an

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