Office Administrator

1 week ago

Hyderabad Telangana, India BuroHappold Engineering Full time

**Got a flair for the complex? We’re hunting for a Office Administrator with an understanding of stakeholder and vendor management to join our and technical trouble outstanding Bath based team.**:

- Type of contract
- Temporary
- Grade
- Standard
- Area of Expertise
- Business Services
- Region
- Middle East, India and Asia
- Office / Project Location
- Hyderabad
- Ref No
- 8056

**Here at Buro Happold, expect the exceptional.**

From the projects you will work on to the clients we work with. From career-defining opportunities to an inclusive and diverse practice where we all contribute to a more equitable world. From our reputation to our relationships. Wherever your Buro Happold career takes you, it’ll be anything but ordinary.

**Your next role**
- Preparing, organising and storing information in paper / digital form for audit and record purpose
- Arranging post and deliveries / Greeting visitors at reception / Managing diaries, scheduling meetings and booking rooms
- Typing up letters and reports
- Ordering office supplies / taking inventory count / maintaining reports and stock
- Liaising with suppliers and contractor
- Liaising with staff in other departments, e.g. finance, HR
- Liaising with local municipal bodies to ensure compliances adhering to local policies
- Coordinating office activities and operations to secure efficiency and compliance to company policies
- Supervising administrative staff and dividing responsibilities to ensure performance
- Keep stock of office supplies and place orders when necessary
- Coordinate office activities and operations to secure efficiency and compliance to company policies
- Supervise administrative staff and divide responsibilities to ensure performance
- Manage agendas/travel arrangements/appointments etc. for the upper management liaising with HO
- Support budgeting and bookkeeping procedures
- Create and update records and databases with personnel, financial and other data
- Track stocks of office supplies and place orders when necessary
- Submit timely reports and prepare presentations/proposals as assigned
- Assist colleagues whenever necessary
- Scheduling maintenance through AMC’s

**Your skills and experience**

Additional skills which may benefit anyone considering a job as an administrator include:

- Proven experience as an office administrator, office assistant or relevant role
- Good verbal communication skills
- Good organizational and leadership skills
- Outstanding communication and interpersonal abilities
- Familiarity with office management procedures and basic accounting principles
- Sensitivity and understanding, proactiveness
- Good knowledge of MS Office and office management software (ERP etc.) Able to use a computer and the main software packages competently
- Able to work well with others
- Able to work on own
- Flexible and open to change
- Customer service skills
- Well versed with local statutory compliances. Hence qualifications / knowledge in secretarial studies will be an advantage

**What we offer you**

Bring your knowledge and expertise to one of the world’s most respected consultancies.
- Competitive salary and benefits package including Annual Discretionary Bonus and Paid Leaves
- Our 5-day workweek policy supports work-life balance, ensuring you have time to relax and recharge.
- A strong commitment to your continuous development. Whatever stage in your career, we have a learning and development programme that will enable and empower you
- A commitment to your wellbeing through a comprehensive Employee Assistance Programme (EAP) and wellness initiatives designed to support your mental and physical health
- Back to Work Program for Women - Swam Siddha - We're committed to empowering women, facilitating seamless re-entry into the workforce through our dedicated program
- Engage with our vibrant community through the Young Employees Forum, Diversity and Inclusion Forum, and BH Women's Network, fostering a supportive and diverse workplace culture
- Make a difference in the world with our Share Our Skills (SOS) program, offering opportunities to support local communities and those in need globally.
- An International Culture that wherever your career takes you at Buro Happold, you won’t be far from the exceptional.

**#LI-SB1 #Onsite**

**A place for everyone**:
Our exceptional portfolio of projects is the result of the diversity of thought, identities, backgrounds and experiences that shape us. Appreciating each other’s differences is key, we want employees to feel they don’t have to mask elements of their identity to thrive.

We are working to change the lack of representation of marginalised groups in the built environment and are particularly keen to hear from anyone who feels they are underrepresented in the industry. We have much to learn from one another. Embracing difference allows us to develop the most innovative and elegant solutions.

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