Executive Assistant

1 month ago


Bengaluru Karnataka, India Solventum Full time

**Job Description**:
Administration duties
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Manage schedules and deadlines by developing and implementing administrative policies, procedures, and system to improve efficiency and effectiveness.
- Work closely with various functional teams such as Souring, HR, Finance & legal to render support in best suitable manner in day-to-day activities.
- Organize and manage events, and coordinate for all office executive visits and maintain visitor database tracker.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
- Monitor costs and expenses to assist in budget preparation.
- Oversee and manage employee transportation and meal arrangement within office space by developing standards and promoting process improvements as desired.

EA & Client relations duties
- Serve as a single point of contact for leadership, employees, and other external vendors.
- Schedule and organize meetings; prepare agendas and take minutes on behalf of the leadership team.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Initiate Internal & External communication draft
- Channelize and work with various team leads to generate operations report on need basis.
- Assist GCC employees with Visa process and generate various letters as per Visa Mandates.

Other duties
- Review and assess the contractual responsibilities of agreements, make sure that vendor contracts are in place, timely contract renewals are made, follow up with vendors on payments, and handle vendor complaints, including escalations, as needed.
- Collaborate with sourcing team to raise PR to meet the administrative requirements and initiate DR for facilitating payments.

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