Front Office Executive

1 week ago

White Field Bengaluru Karnataka, India Chaithanya Projects Pvt Ltd Full time

Chaithanya Projects Pvt Ltd is a real estate development company that strives for excellence in every project. Our goal is to provide transcendent living spaces that are sensorial experiences for discerning individuals. We believe that our work should not only create beautiful living spaces but also foster a feeling of well being and happiness among the community.

**Role Description**

**Pre-requisites**:

- Should have good written & verbal communication
- One who has knowledge about Facilities Management in a corporate office
- Receives and directs incoming calls to appropriate personnel.
- Greets and announces clients, applicants and visitors. Follows security procedures for recording guests, suppliers and other visitors. Arranges escorts as needed. Issues visitor passes and validates parking.
- Assists with scheduling and preparing meeting and conference rooms. Coordinates setup of conference/meetings rooms. Arranges for and reserves projectors and other meeting equipment, ensuring equipment is in good operating condition. Arranges video and/or web conferencing as needed.
- Coordinates catering for meeting and events. May negotiate pricing and menus. Secures approvals for catering expenses and reviews invoices to arrange billing to appropriate department or business unit.
- Performs general clerical duties associated with distributing office faxes, packages and mail as required. Uses tracking systems to record inbound and outbound courier, freight and mail. Meters mail. Arranges messenger service as needed. Follows location security procedures for screening inbound deliveries.
- Orders office supplies and other common use items for the location, such as caf supplies, equipment toner, printer paper, freight and shipping supplies etc.
- Maintains neat appearance reception area, conference rooms caf and other common areas. Requests building and housekeeping services as needed. Periodically inspects common area equipment to ensure good operating condition. Arranges equipment service as needed.
- Maintains records and logs of service requests and tracks their status.
- Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
- Decisions made with general understanding of procedures and company policies to achieve set results and deadlines.

**Qualifications & Skills**
- Bachelor's degree or equivalent
- Minimum of 2 years of experience in a similar role
- Excellent communication skills
- Proficiency in Microsoft Office Suite
- Ability to prioritize tasks and multitask effectively
- Strong organizational and administrative skills
- Attention to detail and accuracy in work
- Professional demeanor and appearance
- Ability to work independently and as part of a team

Pay: ₹20,000.00 - ₹26,000.00 per month

**Benefits**:

- Health insurance
- Provident Fund

Schedule:

- Day shift

**Education**:

- Diploma (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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