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Executive Support
4 weeks ago
We are now recruiting talented individuals to fill our current vacancy for Admin Support Assistant to work on our projects in Navi Mumbai.
**Key Accountabilities**
- Monitoring ESI Admin inbox (shared) and acting upon requests which include:
- Travel bookings - Hotel, flights, car hire, trains
- Occasional entering of expenses
- Meeting room bookings
- Analyse data from Power BI
- Venue bookings
- Book external training courses
- Ordering business cards and company merchandise
- Raising Purchase Orders for project related costs
- Production and formatting of documentation / reports / bids / Newsletters / internal documents
- Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others
- Liaise with and build strong working relationships with colleagues across the wider business
- Support and pass on information with regards to brand / guidelines and creation of collateral
- Adhoc Tasks as and when assigned
- Access systems to process data and produce reports
- Respond to and resolve all types of enquiries and problems, judging when to pass complex queries on to or involve others
- Provide feedback and recommendations for improvement of processes and systems.
**Dimensions of the job:
- Prioritizes own workload
- Work undertaken to meet required timelines
- Handles more complex problems and issues
**Knowledge & Experience**:
- Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat
- Excellent business English both written and oral
- Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway, would be an added advantage
- Ability to handle multiple confidential/private information
- In depth experience working in an administrative support role
- Professional and proactive approach
- Team player
**Key Qualifications**:
- Graduation degree
**Key competencies / Values**:
- Client focus - differentiating through tailored skills and depth of client understanding
- Excellence - striving for excellence, recognizing that excellence is defined by our clients
- Trust - building and retaining relationships of trust with our clients, colleagues and business partners
- Teamwork - working together as a team for the Group, not just the individual
- Responsibility - taking responsibility for our performance and our safety
- People - we create the environment for people to realize their potential
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