Admin Executive

6 months ago

Kottivakkam Chennai Tamil Nadu, India Synthesis healthsoft Services and Solutions LLP Full time

**Office Administration: For All shift Admin**
- Answer the main office phone line;
- Receive clients, guests and service providers at the office;
- Maintain filing system for essential correspondences & documents, as well as company reports to clients and rep office records (Insurance, Office Equipment Service Maintenance, etc.);
- Maintaining a ready supply of office stationery, business cards, pantry
- Managing a mailing list of all company Vendors communication/business development purposes;
- Handle logistics for monthly breakfast/Lunch/Dinner briefing events;
- Handle travel arrangements for Management/guests/clients as necessary;
- Handle and keep tabs on office maintenance matters, track staff birthdays, etc.
- Renew newspaper and magazines subscriptions.
- Track and update leave and absence request forms of all Admin staffs/ House Keeping/ Security.
- Handling and filing the regional employee’s Requirement of Medicine, Stationary, and other usage.
- Organize and send company announcements office holiday (regionally) and staff on leave;
- Assist on any ad-hoc tasks as required by the dept by providing cupboard Keys and Service Desk Keys.
- Maintain a proper and user friendly filling and document control system for recording and tracking of all Vendors and the Renewals.
- Support the officers in daily admin roles and to keep stock of stationary supplies for the department.
- Put up purchase requests for all approved purchases for the necessary approvals and verify invoices for the raised purchases upon delivery of goods and services.
- Create and maintain useful databases for the department
- Perform some research duties as and when required by the team
- Assist the Dept head to maintain a proper Interpersonal Relationships.
- Monitor office supplies and research advantageous deals or suppliers
- Purchasing reports, presentations and briefs
- Develop and carry out an efficient documentation and filing system
- Provide full admin support to the team and department
- Perform data-entry, documentation, printing and filling duties
- Act as the point of contact between the executives and internal/external clients
- Handle requests and queries appropriately
- Maintain diary, arrange meetings and appointments and provide reminders.
- Offices administration, including maintenance of premises and management.
- Maintaining periodically doing Pest Control and Fumigation for premises.
- Stock control and ordering of odd slot office materials
- Provide basic finance administrative support managing the documentation of credit card
- Expenses, personal expenses and petty cash Management.
- Organizing Pooja Friday and Festival days.
- Chair and Table arrangements for Operation Teams requirements.
- Mobile and CUG/ Data Report and bill management with Cost effective.
- Safety and Security Management of Premises “Physical Security Management/House Keeping Management.
- Report Management of Housekeeping and Security “Shift and Attendance” and Coordinate Invoice of Bill from vendors with Proper Cross Check.

**Venue details,**

**Synthesis HealthSoft Services & Solutions LLP,**

Location - 2nd Floor, Prakash Towers, 141, OMR, Kottivakkam, Chennai, Tamil Nadu 600041

Contact
- +91 9176332833
, +91 9789780526

**Job Types**: Full-time, Permanent

**Salary**: ₹12,000.00 - ₹18,000.00 per month

**Benefits**:

- Health insurance
- Paid time off
- Provident Fund

Schedule:

- Day shift
- Morning shift
- Night shift
- Rotational shift

Supplemental pay types:

- Yearly bonus

**Experience**:

- total work: 1 year (preferred)

Work Location: In person

**Speak with the employer**
+91 9789780526

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