Supplier Qualification Assistant

5 months ago

Bengaluru Karnataka, India SBM Offshore Full time

**Req Id**:14471**Job Family**:Reporting & Support**Location**:Bangalore, IN, 560071**Our Vision.**
- SBM Offshore believes the oceans will provide the world with safe, sustainable and affordable energy for generations to come. We share our experience to make it happen.**Our Profile.**
- We design, build, install and operate offshore floating facilities for the offshore energy industry. As a leading technology provider, we put our marine expertise at the service of a responsible energy transition by reducing emissions from fossil fuel production, while developing cleaner solutions for renewable energy sources. More than 7,000 SBMers worldwide are committed to sharing their experience to deliver safe, sustainable and affordable energy from the oceans for generations to come. Together, we are driving progress forward in a TRUE. BLUE. TRANSITION.**#OGJS**
- ROLE PURPOSE The Administrative Assistant supports SBM’s managers to meet the strategic objectives in line with SBM’s Values. You perform advanced and diversified administrative duties within your assigned remit.
- You are responsible for supporting your assigned remit (management, the (global/ local) department or the project) by pro-actively planning and completing the assigned activities, with accuracy and on-time deliverables.
- ROLE CONTRIBUTION
- 1. In order that assigned activities are completed successfully, YOU ARE TO:

- 1.1. Take ownership to define and develop scope of assigned remit and required support
- 1.2. Understand and complete assigned tasks within the predefined criteria and compliant with applicable (internal and external) policies, codes and standards.
- 1.3. Identify areas requiring more detailed instructions and clarify understanding, expectations as necessary.
- 1.4. Proactively highlight concerns as they arise, and (re)prioritize assigned activities to meet key milestones.
- 1.5. Proactively provide status updates including timely feedback regarding potential issues/ solutions while maintaining a high level of confidentiality and customer focus.
- 1.6. Escalate unresolved issues to minimize delays in deliverables.
- 1.7. Review data and prepare presentations and suggestions.
- 1.8. Ensure work is documented in a well-structured format to clearly convey required information.
- 1.9. Utilize organizational skills to ensure good house-keeping of deliverables and internal records.
- 1.10. Be self-motivated to improve on functional competences for the assigned work (for current and future demands).
- 1.11. Have understanding of how new events or changes will affect individuals and business processes and recommend necessary actions.
- The measure of your effectiveness in this will be:

- Manage multiple priorities with accuracy and on time
- Performance feedback from relevant stakeholders
- Confidentiality in all matters
- ROLE PROFILE
- Administrative Assistant
- PAGE 3 of 4
- 2. In order to achieve effective interface management you are to:

- 2.1. Develop understanding of your line manager/ department/ project and preferences in order to anticipate needs.
- 2.2. Understand how assigned tasks will affect all stakeholders
- 2.3. Support the timely execution of the policies, processes, procedures and instruments within your remit and support appropriate understanding
- 2.4. Pro-actively approach involved colleagues to get feedback and updates in order to accurately inform on the progress made and status.
- 2.5. Maintain effective working relationships, both within and outside the team
- 2.6. Establish and maintain professional communication with internal and external stakeholders
- 2.7. Create, review and update documentation on department/project procedures and work instructions
- 2.8. (When applicable) Provide accurate and detailed information when escalating to the next level.
- The measure of your effectiveness in this will be:

- Demonstrated effective interfaces within and across-disciplines
- Meeting deadlines
- Performance feedback from stakeholders
- Ability to interact with (internal) customers at all levels
- Contribution to procedures and work instructions**GENERAL INFORMATION**- SBM Offshore is proud to be an Equal Employment Opportunity and Affirmative Action employer. SBM Offshore does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

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