Executive
5 months ago
JLL supports the Whole You, personally and professionally.
Name/Position Title Executive / Sr. Executive Facilities
**Department**: Integrated Facilities Management
**Location**: At Client’s Premises
**Reporting To**: Assistant Facility Manager (IFM)
**Number of Subordinates**:
Position’s GoalTo provide operational and administrative support to the Facility Management team assigned.
Use initiative and creativity in performance of IFM operations duties and assist the team in implementing more efficient work practise.
Administer Standard Operating Procedure for all Soft service areas working with the site Assistant Manager to provide timely reports to the Facility Management.
Deliverable Role/ResponsibilitiesProvide support to the AFM to ensure critical operational items are attended to within agreed time frames
To provide relief support to the F&A site teams as needed, including but not limited to the positions of Client Interface Administrator, Facilities Administrator, Facilities Officer, etc.
To assist with the site audits & floor walks to be undertaken on entire Client site
Assisting in tabulating site defects leading from the audits & floor walks and assisting with the setting of deadlines for the defects to be rectified
Ensure timely training & reporting thereafter for Housekeeping, Dispatch, Pantry Boys, Cafeteria staff etc
Full responsibility of the site during the entire shift
Filing of site related documents including but not limited to challans, GRN’s etc
Ensure enough consumables stock is maintained on site & any shortfalls to be reported to the site lead
Ensure all processes are followed as per the Standard Operating Procedures of BACI viz. Stationery, midnight snacks etc, material movement etc.
Timely submission of reports as requested by Asst Manager & Facility Manager
Ensure employee health & safety & related services
Ensure that appropriate vendor escalation process is followed
Ensure that all cleaning & maintenance schedules are adhered to
Ensure completing any specific responsibilities as specified by the managers
Tracking of Facility Operating Expenses
Processing of all invoices for payment - first take approval of Client / FM and then submit to MIS and billing department.
Liaison with the client Finance team
Client billing / invoicing and follow up payments by clients
Monitoring of all housekeeping / pantry / stationery consumables and ensure reordering
Maintenance of Billing Tracker
Arrangement of all consumables and supplies for Client / VIP visits and arranging / blocking of Board rooms for meetings and Conferences and brief the Receptionist.
Taking regular Facility rounds of the property and co-ordinate with various teams like House Keeping, Security, Maintenance and Keep AFM/FM updated.
To prepare the snag list Soft copy date wise and coordinate with BMS and housekeeping to close the noticed points.
Proper check on vending machines and photocopier machine reading.
Checking H.K attendance on daily basis.
To check food quantity, and Food testing before lunch/Dinner starts
Coordinating for Medical Emergencies as and when required
Take regular briefings of Help Desk/ Mail room Executive.
Provide management advice to Helpdesk for escalated issues.
Insure immediate response to priority Calls.
Coordinate with facilities helpdesk regarding the arrangements of the day.
Oversee the Front office Function during the shift
Ensure Visitors are promptly attended by FOE
Ensure that FOE has placed newspaper and magazine in the reception area.
Oversee the Mailroom process during the shift.
Provide management advice to Mailroom for escalated issues
To check the attendance of our vendor's employee.
Prepare weekly shift/duty rosters for Helpdesk, Front Desk, and Mailroom,
Manage the inventory control of all facility related items.
Maintain Proper Log Book and mention the follow up jobs if pending in next shift.
Log Book Shared with FM every in every shift.
Education / Yrs. of ExperienceBachelor's Degree in any discipline, a minimum of 1-2 years of experience in a corporate environment. Tertiary qualifications in building management and/or business desirable. Proven ability to function effectively as part of a team. Proven ability to initiate and follow through with improvement initiatives
Skill Sets
Exposure and experience in dealing with multinational corporate organizations
Ability to adapt and perform under pressure
Possess strong interpersonal skills with the ability to build rapport quickly.
Good communication skills
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the
-
Avp Technology Delivery
6 months ago
Gurugram, Haryana, India Ally eXecutive HR consulting Full timeWhat you’ll be doing: The key responsibilities are as follows: - Experience of having developed and delivered multiple technology projects/products from scratch. - Manage development right from conceptualization to development to General Availability to support/maintenance. - Demonstrable track record in leading large, complex data science and analytics...
-
Product Analysis and Design
6 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a global company in the fintech sector that has just been formed as a JV between two world leaders - one, a global giant in the derivatives space and second, a world leader in financial research and analytics. The new company is being formed by merging two entities, both of which are highly profitable companies with a combined...
-
DevOps Cloud Architect
5 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a leading fintech in India with all major banks as its customers for its platform and digital solutions. It also has a lending marketplace supercharging digitization of offline channel and enhancing credit access in India. - The Job The DevOps Cloud Architect is responsible for designing and building the DevOps architecture using...
-
Opening for Due Diligence
5 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a leading provider of progressive post-trade solutions for the global OTC markets across interest rate, FX, equity and credit asset classes. It incorporates CME Group’s optimization businesses -Traiana, TriOptima, and Reset - and IHS Markit’s MarkitSERV, headquartered in London - The Job We are looking for a Due Diligence...
-
Data Entry Operator
5 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a global company in the fintech sector that has just been formed as a JV between two world leaders - one, a global giant in the derivatives space and second, a world leader in financial research and analytics. The new company is being formed by merging two entities, both of which are highly profitable companies with a combined...
-
Product Compliance
5 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our Client is a world leader in imaging technologies and they are now expanding into the Indian market with a full range of industry-leading products. It is a well-known larger technology focused product Organisation. - The Job **Education**:Bachelor’s degree / Diploma in Engineering or a related technical field. Master’s degree...
-
Opportunity for Salesforce CRM and Sales Cloud Role
6 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a MNC and worldwide leader for manufacturing and marketing various imaging and optical products. - The Job This position is responsible for successfully managing SalesForce sales and marketing cloud deployments. - Implementation and customization: Lead the design, configuration, and implementation of Sales Force CRM, Marketing &...
-
Customer Success Associate post-trade
6 months ago
Gurugram, Haryana, India EDGE Executive Search Full timeThe Company Our client is a leading provider of progressive post-trade solutions for the global OTC markets across interest rate, FX, equity and credit asset classes. It incorporates optimization businesses -Traiana, TriOptima, and Reset - and MarkitSERV, headquartered in London. - The Job This role will focus on the overall post-sales relationship with...
-
Housekeeping Supervisor
2 weeks ago
Gurugram, Haryana, India HRMS India Executive search Full timeHouseekping suprvisor is someone who manages the Team and ensures a clean Hotel Pay: ₹8,671.45 - ₹35,111.02 per month **Benefits**: - Health insurance Schedule: - Rotational shift Supplemental Pay: - Yearly bonus **Experience**: - total work: 1 year (preferred) Work Location: In person
-
Senior Manager
1 month ago
Gurugram, India Ally Executive HR Full timeJob Description :Currently seeking to hire an Sr Manager - AI/ML who will collaborate closely with the Product Management, Engineering teams, and Customers for CLIENT SaaS Products.Our client is leading name in legal product technology. They are seeking AI development professional with expertise in managing and building AI capabilities for their existing...
-
Sales Executive
2 months ago
Gurugram, Haryana, India LANDISA HOME STATE Full timeBuilding relationships: Sales executives build relationships with clients and customers to understand their needs. - Providing customer service: Sales executives are often the primary point of contact between clients and the organization. - Researching: Sales executives research the market and competition to understand what makes their product or service the...
-
Executive Assistant
5 months ago
Gurugram, Haryana, India Zallery Full timePosition: Executive Assistant Purpose: provide high-level administrative support to our executive team. (Currently2 but likely to increase to 4-5 Members in 8 to 12 months) **Responsibilities**: - Act as the primary point of contact for executives, both internally and externally, demonstrating professionalism and confidentiality at all times. - Manage...
-
Executive Assistance
1 week ago
Gurugram, Haryana, India Core Innovative Designs Full timeA executive assistant is a professional who provides high-level administrative and personal support to a company's executive team. They play a crucial role in ensuring the smooth operation of the executive office by managing a variety of tasks and responsibilities. Some common duties and responsibilities of an executive assistant may include: 1. Managing...
-
IT Executive
6 months ago
Gurugram, Haryana, India Egreen Farms Pvt. Ltd. Full time**Job Title**: IT Executive **Company**: VegEase **Location**: Udyog vihar Phase IV, Gurgaon, Haryana - **About VegEase**: - VegEase is a dynamic and innovative company at the forefront of revolutionizing the plant - based food industry. Committed to sustainability and health, we are dedicated to providing delicious, nutritious, and convenient plant-based...
-
Billing Executive
3 months ago
Gurugram, Haryana, India gracious express Full timeCalculating and processing bills A billing executive in logistics determines the correct rate and total charges for a shipment, and issues a freight bill. Verifying invoices A billing executive in logistics verifies inbound and outbound invoices to ensure that the billed rates meet the guidelines agreed upon in the contract. Reviewing documentation A...
-
Executive Assistant
3 months ago
Gurugram, Haryana, India Adhaan Solution Pvt. Ltd. Full time**Role Description** **Responsibilities**: - Manage and maintain executive calendars, schedule appointments, and coordinate meetings and events. - Prepare meeting agendas, take meeting notes, and distribute minutes. - Make travel arrangements, including booking flights, hotels, and rental cars. - Conduct research and prepare reports, presentations, and...
-
Executive Assistant
3 months ago
Gurugram, Haryana, India Farefuels Holiday Pvt Ltd Full time**Key Responsibilities**: - Manage and coordinate the executive’s calendar, including scheduling meetings, appointments, and travel arrangements. - Serve as the primary point of contact for internal and external communications on behalf of the executive. - Prepare and edit correspondence, reports, presentations, and other documents as required. - Assist...
-
IT Executive
5 months ago
Gurugram, Haryana, India Lime Tree Hotels Full timePosition: IT Executive(office operations) Experience: 1-3 years **Salary**: 15-25K Location: Gurgaon **Position Overview**: We are seeking an experienced and proactive IT Executive specializing in hardware and software to join our IT team. The IT Executive will be responsible for managing the organization's hardware and software infrastructure, ensuring...
-
Executive - Collections
1 month ago
Gurugram, Haryana, India Zenatix Full time**Executive - Collections** - We are looking for an Executive to assist with collecting outstanding debts. The Executive will contact clients, inform them of their debts, and ensure payments are made according to the agreed payment terms. To ensure success as a Collections Executive, you should have excellent knowledge of accounting/reconciliations, possess...
-
Executive Assistant
5 months ago
Gurugram, Haryana, India Co Hire Full timeWe Fashion Smith are looking for an executive assistant to provide support to our executive team. You will be responsible for creating various reports, making, taking notes, and performing other organizational tasks. To be successful in this role, you must have extensive knowledge of MS office, be a fast problem solver, and have experience as an assistant or...