Corporate Services Executive, Grade

6 months ago

Chennai, India Foreign & Commonwealth Office Full time

Job Description (Roles and Responsibilities) 1

**Main purpose of job**:
As a member of the Corporate Services Team, to ensure support to Protocol, Events, IT, Finance and office administration, as well as lead on Transport. Cover for other Corporate Services Officers when they are on leave.
- We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business._

**Roles and responsibilities / what will the jobholder be expected to achieve?**:
**Protocol (30%)** - You will support the Corporate Services Officer in all matters related to protocol and management of Government contacts. You will assist the Protocol Officer with necessary paperwork required for protocol permissions and support in developing and maintaining good relations with key government contacts in protocol, the airport, customs and the police. Assisting the Corporate Service Officers, you will:

- Prepare documentation during arrival and departure of UK based staff including Visas, diplomatic ID cards, bank formalities etc.
- Track and maintain Notes for The Ministry of External Affairs and other protocol records and files.

**Transport (30%) - **You will be responsible to maintain Post transport diary ensuring that driving duties are fairly and equally distributed and completed, monitor maintenance of all Diplomatic vehicles, manage external vehicle hiring service contracts to ensure best value for money. Specifically, you will:

- Maintain transport booking system for Post ensuring drivers are kept aware of bookings.
- Liaise with staff ensuring suitable transport is provided as and when required.
- Maintain external stakeholder database for rental cars and organise hired vehicles.
- Liaise with the drivers to ensure official vehicles are in good working order and services are up to date.

**Finance (20%) - **You will support the Corporate Services Team in completing all finance related transactions. Specifically, you will:

- Manage the Chennai Finance mailbox.
- Liaise with respective Corporate Services Officers to obtain invoices and forward to Delhi Finance team.
- Follow up with Delhi finance team to ensure payments are released and update tracker.
- Collate and process GST refunds on the portal including submitting hard copies at the GST Bhavan.
- Creating invoices for income generation events held at post, follow up for payments and updating the tracker.

**Reception and Office Administration (10%) - **You will provide visitor management support and manage calls. Specifically, you will:

- Welcome visitors to the reception area, establish their identity and provide required assistance.
- Attend to incoming and outgoing calls, conduct active screening of calls prior to passing them to others.
- Handle Consular walk-ins and queries.
- Assist the fleet team manage incoming and outgoing couriers and manage BDHC Chennai’s mailbox.

**Events & Residence (10%)** - You will work closely with other departments in the Mission to deliver events, maximising the use of the residence. Assisting the Corporate Service Officers, you will:

- Track and maintain record of contacts used by CS team to manage and promote hiring of residence for events.
- Any other adhoc duties as assigned by line manager.

**Resources managed** (staff and expenditure):
You will have line management responsibilities for two staff in the transport team. You will effectively manage their performance, behaviour and annual and sick leave.

**Language requirements**:
**Language**:English is essential, and knowledge of Tamil is preferred. A written English test will be taken prior to interview.

**Level of language required**: English - excellent written & speaking required.

**Learning and development opportunities **(and any specific training courses to be completed)**:
You will have access to a wide range of learning opportunities provided by the Foreign and Commonwealth Office.

**Working patterns**:
**Any other information (or specific local Post requirements)**:
The British Deputy High Commission in Chennai is an office of 28 people with a focus of supporting UK trade and investment, but also covering prosperity, consular matters and bilateral issues. We help deliver successful Ministerial, parliamentary, and business visits, both of Indians to the UK and vice versa.

The Corporate Services team with the BDHC Chennai is part of the UK government’s pan-India Corporate Services Team which ensures the smooth and efficient running of the British High Commission network in India. The pan-India team provides a range of services to all our Posts in India, which includes representatives from around 17 UK Government departments and bodies working out of shared offices. Our services include Human Resources, Visits & Movements, Finance, IT, Transport, Mails & Diplomatic Bags, Estates and Procurement and Protocol. Our services are delivered within Foreign & Commonwealth Office (FCO) rules and guidance, with

  • Senior Service Delivery Executive

    3 weeks ago

    Chennai, Tamil Nadu, India SVS Corporate Services Full time

    Company Overview:SVS Corporate Services is a leading recruitment consultancy dedicated to providing personalized and client-centric solutions. Our mission is to connect talent with opportunities and drive success for both candidates and clients. We take a unique approach to recruitment, focusing on tailoring our services to the specific needs of our clients....

  • Corrugation Services Director

    2 weeks ago

    Chennai, Tamil Nadu, India SVS Corporate Services Full time

    About SVS Corporate ServicesWe are a leading provider of corrugation services in Chennai, dedicated to delivering exceptional results to our clients.Job OverviewWe seek an experienced Corrugation Services Director to oversee and manage our corrugation services in Chennai. The successful candidate will have 7-10 years of experience in the field and will lead...

  • Regional Service Manager

    2 months ago

    Chennai, India SVS Corporate Services Full time

    Company OverviewSVS Corporate Services is a leading recruitment consultancy dedicated to providing personalized and client-centric solutions. Our mission is to connect talent with opportunities and drive success for both candidates and clients. We take a unique approach to recruitment, focusing on tailoring our services to the specific needs of our clients....

  • Regional Service Leadership Role

    2 weeks ago

    Chennai, Tamil Nadu, India SVS Corporate Services Full time

    At SVS Corporate Services, we are dedicated to delivering exceptional recruitment solutions that meet the unique needs of our clients. As a leading recruitment consultancy, our mission is to connect talented professionals with opportunities that drive success for both candidates and clients.The role of Regional Service Manager plays a crucial part in...

  • Corporate Secretary Trainee

    2 months ago

    Chennai, Tamil Nadu, India SAS Partners Corporate Advisors Private Limited Full time

    Job Title: Corporate Secretary TraineeJob Overview:We are seeking a detail-oriented Company Secretary Trainee to support our corporate secretarial functions. The ideal candidate will gain practical experience in corporate governance, compliance, and statutory obligations.Key Responsibilities:Preparation of Board Meeting Documents: Assist in creating agendas,...

  • Corporate Lawyer for IT Services

    3 weeks ago

    Chennai, Tamil Nadu, India Virtusa Full time

    Job DescriptionVirtusa is seeking a highly motivated Corporate Lawyer to join our global legal team.Key Responsibilities:Develop, draft, review, and negotiate master service agreements, work orders, and other IT services-related contracts.Provide general legal advisory services and address HR queries and other company-related legal issues.Maintain and update...

  • Senior Wholesale Corporate Banker

    4 weeks ago

    Chennai, Tamil Nadu, India Sumitomo Mitsui Banking Corporation – SMBC Group Full time

    About the RoleWe are seeking a seasoned Wholesale Corporate Banker to join our team at Sumitomo Mitsui Banking Corporation – SMBC Group.The successful candidate will have a strong background in credit analysis, financial modeling, and portfolio management. They will be responsible for supporting prospecting new clients and managing existing relationships....

  • Reliability Lead

    3 weeks ago

    Chennai, Tamil Nadu, India SVS Corporate Services Full time

    Job OverviewWe are seeking a seasoned Reliability Engineer with 10 to 15 years of experience in the medical devices domain for our esteemed client in Chennai. The ideal candidate will lead reliability analysis, test planning, and execution to ensure product reliability.Key Responsibilities:Perform reliability prediction using parts count and stress methods,...

  • Corporate Sales Executive

    7 months ago

    Pallavaram, Chennai, Tamil Nadu, India DELIGHT TRAVELLERS Full time

    This is a full-time on-site role for a Corporate Sales Executive. The Corporate Sales Executive will be responsible for maintaining and expanding our customer base, creating and executing sales strategies, developing and maintaining customer relationships, and providing excellent customer service. **Qualifications** - Corporate Sales, Account Management,...

  • Digital Marketing Executive

    6 months ago

    Chennai, Tamil Nadu, India Wethreee Corporate Services Full time

    Greetings from Wethreee Corporate Services!!! Designation: Trainee / Executive - Digital Marketing Qualification: UG / PG Degree (Any Graduation) Gender: Male / Female Experience: 0 - 2 Years **Salary**: Rs.15,000 to 20,000 per month for the first 6 months. After 6 months of probationary period, depending upon the performance salary will be hiked and...

  • Training Experience Coordinator

    4 weeks ago

    Chennai, Tamil Nadu, India SVS Corporate Services Full time

    Job OverviewSVS Corporate Services, a leading recruitment consultancy, seeks a highly skilled Mid-Level Training Facilitator with 4-6 years of experience in Chennai. This full-time position offers a client-centric approach and tailored recruitment solutions across various industries.Key ResponsibilitiesDesign and deliver training programs on technical...

  • Senior Manager Corporate Communications

    4 weeks ago

    Chennai, India Enrich & Enlight Full time

    Job Title: Senior Manager Corporate CommunicationsGrade: L8Division: Human ResourcesCorporate Communication:Develop and implement a comprehensive corporate communication -Internal and externalManage and direct the communication team to ensure consistent messaging across all internal and external communications, including public relations/media communications...

  • Senior manager corporate communications

    4 weeks ago

    Chennai, India Enrich & Enlight Full time

    Job Title: Senior Manager Corporate CommunicationsGrade: L8Division: Human ResourcesCorporate Communication:Develop and implement a comprehensive corporate communication -Internal and externalManage and direct the communication team to ensure consistent messaging across all internal and external communications, including public relations/media communications...

  • mechinical engineer

    2 months ago

    Chennai, India SVS Corporate Services Full time

    Company OverviewSVS Corporate Services is a leading recruitment consultancy dedicated to personalized and client-centric solutions. Specializing in connecting talent with opportunities across various industries through transparent and efficient processes.Job OverviewMechanical Engineer role in SVS Corporate Services, a leading recruitment consultancy in...

  • Lakshmi Corporate Services | Regional Incharge

    1 day ago

    chennai, India Lakshmi Corporate Services Full time

    Job Responsibilities:Provide technical support for robotic systems, including troubleshooting and problem resolution.Train authorized service partners on the operation and maintenance of robotic systems.Manage and respond to customer inquiries, ensuring timely resolution and customer satisfaction.Collaborate with engineering and product teams to escalate and...

  • Executive Content Writer

    6 months ago

    Teynampet, Chennai, Tamil Nadu, India Wethreee Corporate Services Full time

    Greetings from Wethreee Corporate Services!!! Designation: Executive - Content Writer Qualification: UG / PG Degree (English Literature/Journalism/Any Graduation Gender: Male / Female Experience: 1 - 2yrs **Salary**: Rs.15,000 to 20,000 per month for the first 6 months. After 6 months of probationary period, depending upon the performance salary will be...

  • Traning facilitator

    2 months ago

    Chennai, India SVS Corporate Services Full time

    Company OverviewSVS Corporate Services is a leading recruitment consultancy dedicated to providing personalized and client-centric solutions. Their mission is to connect talent with opportunities and drive success for both candidates and clients. They offer comprehensive recruitment services and specialize in permanent placements, temporary staffing, and...

  • Senior Manager Corporate Communications

    4 weeks ago

    chennai, India Enrich & Enlight Full time

    Job Title: Senior Manager Corporate Communications Grade: L8 Division: Human Resources Corporate Communication: Develop and implement a comprehensive corporate communication -Internal and external Manage and direct the communication team to ensure consistent messaging across all internal and external communications, including public relations/media...

  • Senior Manager Corporate Communications

    1 month ago

    Chennai, India Enrich & Enlight Full time

    Job Title: Senior Manager Corporate CommunicationsGrade: L8Division: Human ResourcesCorporate Communication:Develop and implement a comprehensive corporate communication -Internal and externalManage and direct the communication team to ensure consistent messaging across all internal and external communications, including public relations/media communications...

  • Senior Manager Corporate Communications

    1 month ago

    Chennai, India Enrich & Enlight Full time

    Job Title: Senior Manager Corporate CommunicationsGrade: L8Division: Human ResourcesCorporate Communication:Develop and implement a comprehensive corporate communication -Internal and externalManage and direct the communication team to ensure consistent messaging across all internal and external communications, including public relations/media communications...