Leasing Documentation Executive

6 months ago

Hyderabad, India JLL Full time

JLL supports the Whole You, personally and professionally.

Leasing Documentation Executive

Property and Asset Management

What this job involves

Responsible for 360 degrees’ coordination with Tenants and internal departments. Assist with documentation, operations and ensure smooth leasing process while adhering SOP’s. Support Leasing team and HOD with required data, coordination and execution as per the circumstantial requirement.

**Your key deliverables will be to**:
Planning and implementing the tenancy mix in a retail mall.
Responsible for handling all lease documentation and tenant management.
Prepared and filed legal notices for evictions.
Met with a diverse group of prospective tenants to show vacant area/ leasing property.
Identify, qualify, originate and negotiate terms and conditions of new and renewal lease agreement.
Work alongside with Legal, Finance, Operations and Marketing
Exercise foresight in evaluating leasing situations and predetermining alternate course of action
Coordinated tenant move-ins, move-outs, and walk-through of spaces.
Establish and maintain good landlord-tenant relationships.
Acts as the first point of contact for tenant documentation, requests and issues.
Responsible for issuing and obtaining approvals for induction of tenant in Malls.
Must diligently support and maintain good working relationships with tenants.
Assist leasing team for agreement execution, renewals as per SOP’s.
Assists property management with day-to-day operation of the property in accordance with policies/procedures and client needs.
Responsible for obtaining tenant and vendor licenses, certificates. Maintaining like tenant contact list, emergency contact lists and maintaining other records and files pertinent to tenants and vendors
Assists other tenant charges in compliance with lease agreements.
Assists with general administrative tasks as assigned including filing, answering phones, distribution of mail, written correspondence specially to tenants.
Other assigned duties may include coordination of retention of forms and certificates.
Resourceful and has the ability to work well with landlord and tenants
Good proficiency in MS office

**Reporting**:
You will be working with LTMRHL leasing / operations team and reporting to the HOD. Attendance will be approved by your JLL reporting Manager.

**Sound like you? Here is what we’re looking for**:
Being Analytical and Meticulous
Your role will involve coordination with various teams. You will be paying attention to detail and have excellent problem-solving skills. You will be effectively communicating the grievances of Tenants / agreement related queries, renewal pf agreement and ensure timely solution. You should have a good problem-solving skills.

**Qualifications**:
You will have a Degree / Diploma/ MBA OR any equivalent, with min 2-3 years of work experience in Retail/ Real Estate/ Hotel or Construction Industry.
Knowledge of retail market, contract law, knowledge of technical knowledge fit-out.
Strong verbal and written communication and negotiation skills
Strong report writing and presentation skills
Demonstrated supervisory and mentoring skills
Advance Ms. Word/Excel and PPT
A strong leader and team player
Be self-motivated and performance focused, work independently and under pressure
High commitment and reliability.
Flexible and energetic and challenging
Degree in Management, Economic, Sales & Marketing or equivalent.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we al

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