Executive Assistant to CEO
2 weeks ago
**Key Responsibilities**:
- **Calendar Management**:
- Manage the CEO's calendar, including scheduling appointments, meetings, and conferences.
- Coordinate and confirm meeting logistics, ensuring the CEO's schedule is optimized.
- **Travel Coordination**:
- Arrange and coordinate travel itineraries for the CEO, including flights, accommodation, and ground transportation.
- Prepare travel expense reports in a timely manner.
- **Communication Management**:
- Act as the primary point of contact for internal and external stakeholders seeking access to the CEO.
- **Documentation and Reporting**:
- Prepare, edit, and proofread documents, reports, and presentations for the CEO.
- Compile information and data for reports, presentations, and meetings.
- **Meeting Support**:
- Attend meetings with the CEO as needed, take minutes, and follow up on action items.
- Prepare meeting agendas and relevant materials in advance.
- **Project Coordination**:
- Assist in coordinating special projects, initiatives, and events on behalf of the CEO.
- Collaborate with cross-functional teams to ensure project timelines and objectives are met.
- **Confidentiality and Discretion**:
- Handle sensitive information with the utmost confidentiality and discretion.
- Maintain confidentiality in all aspects of executive support.
- **Office Management**:
- Oversee the CEO's office operations, including ordering supplies, managing correspondence, and organizing office space.
- **Relationship Building**:
- Build and maintain positive relationships with internal and external stakeholders on behalf of the CEO.
- Represent the CEO in a professional and approachable manner.
- **Prioritization and Time Management**:
- Prioritize tasks and activities to ensure the CEO's time is used efficiently.
- Anticipate needs and proactively address potential issues.
- **Decision Support**:
- Provide research, data analysis, and information to support the CEO's decision-making process.
- Assist in strategic planning and organizational initiatives.
**Qualifications**:
- Bachelor’s degree in Business Administration, Management, or related field
- Excellent organizational, communication, and interpersonal skills.
- Proficiency in MS Office Suite and other relevant software.
- Strong attention to detail and ability to multitask in a fast-paced environment.
Veer Mahindra is an equal opportunity employer. We value diversity and are committed to creating an inclusive work environment.
**Job Types**: Full-time, Permanent
**Salary**: ₹15,000.00 - ₹25,000.00 per month
Schedule:
- Day shift
Work Location: In person
**Speak with the employer**
+91 7025555888
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