Back Office Executive
2 months ago
A back office executive typically plays a crucial role in supporting the administrative and operational functions of the organization. Their primary responsibilities involve handling various tasks that are essential for the smooth functioning of the company's back-office operations.
**Role and Responsibilities**
1. Administrative Support: Provide administrative assistance to the management and staff. This may include managing documentation, preparing reports, maintaining files, and organizing meetings.
2. Data Management: Maintain and update databases and records related to the construction projects, clients, vendors, and employees. Ensure the accuracy and confidentiality of the information.
3. Project Coordination: Assist in coordinating construction projects by liaising with different departments, project managers, architects, engineers, and contractors. Help in managing project timelines, resources, and documentation.
4. Document Control: Manage and maintain construction-related documents, including drawings, specifications, contracts, and permits. Ensure proper filing, version control, and accessibility of documents.
6. Financial Assistance: Provide support in financial tasks, such as invoicing, purchase order generation, expense tracking, and coordination with the finance department. Assist in maintaining financial records and reports.
7. Vendor Management: Assist in managing relationships with suppliers, contractors, and vendors. Coordinate procurement activities, maintain vendor contracts, and assist with vendor evaluations and negotiations.
8. Compliance and Regulation: Stay updated with construction industry regulations, compliance requirements, and health and safety standards. Help in ensuring the company's adherence to legal and regulatory guidelines.
9. Inventory Management: Monitor and track inventory levels of construction materials, tools, and equipment. Coordinate with the procurement team to maintain an adequate supply of resources.
10. General Support: Provide general support to other departments as needed. This may include assisting in HR activities, preparing presentations, conducting research, and coordinating office logistics.
Skills and Qualifications:
- Strong organizational and multitasking abilities
- **Excellent communication in ENGLISH(Verbally & Written).**:
- Attention to detail and accuracy in data management
- Knowledge of construction processes and terminology is a plus
- Familiarity with relevant legal and regulatory requirements
- Ability to work independently and as part of a team
- Problem-solving and decision-making skills
- Prior experience in a similar role is desirable.
- Education-_**Graduation**
**Minimum Experience 1 to 2 year**
**WhatsApp-9438385000**
Pay: ₹12,000.00 - ₹15,000.00 per month
**Benefits**:
- Provident Fund
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
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