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Back Office Executive

1 month ago

Bhubaneswar Orissa, India Y.B. Constructions Pvt. Ltd. Full time

**A back office executive typically plays a crucial role in supporting the administrative and operational functions of the organization. Their primary responsibilities involve handling various tasks that are essential for the smooth functioning of the company's back-office operations.**

**Role and Responsibilities**

**1. Administrative Support: Provide administrative assistance to the management and staff. This may include managing documentation, preparing reports, maintaining files, and organizing meetings.**

**2. Data Management: Maintain and update databases and records related to the construction projects, clients, vendors, and employees. Ensure the accuracy and confidentiality of the information.**

**3. Project Coordination: Assist in coordinating construction projects by liaising with different departments, project managers, architects, engineers, and contractors. Help in managing project timelines, resources, and documentation.**

**4. Document Control: Manage and maintain construction-related documents, including drawings, specifications, contracts, and permits. Ensure proper filing, version control, and accessibility of documents.**

**6. Financial Assistance: Provide support in financial tasks, such as invoicing, purchase order generation, expense tracking, and coordination with the finance department. Assist in maintaining financial records and reports.**

**7. Vendor Management: Assist in managing relationships with suppliers, contractors, and vendors. Coordinate procurement activities, maintain vendor contracts, and assist with vendor evaluations and negotiations.**

**8. Compliance and Regulation: Stay updated with construction industry regulations, compliance requirements, and health and safety standards. Help in ensuring the company's adherence to legal and regulatory guidelines.**

**9. Inventory Management: Monitor and track inventory levels of construction materials, tools, and equipment. Coordinate with the procurement team to maintain an adequate supply of resources.**

**10. General Support: Provide general support to other departments as needed. This may include assisting in HR activities, preparing presentations, conducting research, and coordinating office logistics.**

**Skills and Qualifications**:
Strong organizational and multitasking abilities

Excellent communication in ENGLISH(Verbally & Written).

Attention to detail and accuracy in data management

Knowledge of construction processes and terminology is a plus

Familiarity with relevant legal and regulatory requirements

Ability to work independently and as part of a team

Problem-solving and decision-making skills

Prior experience in a similar role is desirable.

**Education-Graduation**

**Minimum Experience 1 to 2 year**

**Contact Details:

- **

**Mob:

- 9090899921**

Pay: ₹12,000.00 - ₹25,000.00 per month

**Benefits**:

- Cell phone reimbursement

Schedule:

- Day shift

Supplemental pay types:

- Commission pay

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

Work Location: In person