Receptionist/administrator
1 week ago
**Key Responsibilities**:
- **Front Desk Management**:
- Greet visitors, clients, and vendors warmly and professionally.
- Answer and route incoming phone calls and handle inquiries.
- Maintain a tidy and organized reception area.
- **Administrative Support**:
- Assist in scheduling meetings, appointments, and maintaining calendars.
- Prepare and distribute reports, memos, and documentation as needed.
- Maintain and update company records and filing systems.
- **Coordination**:
- Communicate with project teams and provide updates to stakeholders.
- Assist with the coordination of site visits and client meetings.
- Liaise with contractors, suppliers, and other visitors.
- **Office Support**:
- Manage office supplies and ensure the front desk is stocked with necessary materials.
- Coordinate maintenance requests for office equipment or facilities.
- **Customer Service**:
- Address inquiries from clients and visitors professionally and accurately.
- Escalate unresolved concerns to the appropriate department.
**Qualifications and Skills**:
- High school diploma or equivalent; additional certification in administration is a plus.
- Proven experience as a receptionist, front office representative, or in a similar role, preferably in the construction industry.
- Proficient in MS Office (Word, Excel, Outlook) and office management software.
- Strong communication, interpersonal, and organizational skills.
- Ability to multitask and work effectively in a fast-paced environment.
- Knowledge of construction terminology and processes is an advantage.
**Key Attributes**:
- Friendly and approachable demeanor.
- Attention to detail and strong problem-solving skills.
- Professional appearance and conduct.
- Ability to handle sensitive information with discretion.
**Job Types**: Full-time, Permanent
Pay: ₹25,000.00 - ₹30,000.00 per month
**Benefits**:
- Paid sick time
- Paid time off
Schedule:
- Day shift
**Experience**:
- Microsoft Office: 2 years (preferred)
- Front desk - Receptionist: 2 years (preferred)
- total work: 2 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
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