Admin Executive

4 months ago

Surat, India Jainam Broking Limited Full time

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative and Facilities Management Specialist. In this role, you will be responsible for overseeing various administrative activities and ensuring the smooth functioning of day-to-day operations. Your expertise in petty cash management, housekeeping, welfare management, event coordination, and facility maintenance will be crucial to the success of our organization.
- **Responsibilities**:_
- Administration Activities: Oversee and manage various administrative tasks, coordinating meetings, handling correspondence, and maintaining records.
- Petty Cash Management: Maintain and track petty cash transactions, reconcile expenses, and ensure accurate documentation for financial reporting.
- Housekeeping and Security Management: Supervise housekeeping staff and ensure the cleanliness and tidiness of the office premises. Collaborate with security personnel to maintain a safe and secure working environment.
- Welfare Management: Implement employee welfare initiatives and programs to promote employee well-being and satisfaction.
- Event Management: Plan and execute company events, meetings, and conferences, ensuring they run smoothly and efficiently.
- MIS Report: Generate and analyze management information system reports, providing insights to improve operational efficiency and decision-making.
- Back Office Maintenance: Ensure the smooth functioning of back-office operations, including data entry, document management, and general administrative support.
- Maintenance Activity (such as AMC related): Coordinate with vendors and service providers for the maintenance and upkeep of office equipment and facilities. Manage contracts and agreements related to annual maintenance services.
- Inventory Management: Oversee the procurement, distribution, and management of office supplies, ensuring adequate stock levels are maintained.
- Expense Management: Monitor and control expenses to align with budgetary guidelines, process expense claims, and ensure compliance with financial policies.
- Facility Management: Handle various facility-related tasks, including coordinating repairs, renovations, and space management.
- Drafting: Assist in drafting official documents, letters, and communications as required.
- **Requirements**:_
- Bachelor's degree in Business Administration, Facility Management, or related field.
- Proven experience in administrative and facilities management roles.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Proficiency in using MS Office Suite and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Problem-solving skills and a proactive approach to challenges.
- Knowledge of expense tracking and financial reporting is a plus.
- **Experience**:_
- 1 or more in the relevant field

Join our dynamic team and contribute to creating a productive and efficient work environment. If you have a passion for administration, facilities management, and enjoy taking ownership of diverse responsibilities, we would love to hear from you

To apply, please submit your resume and cover letter outlining your relevant experience and skills.

**Job Type**: Regular / Permanent

**Salary**: ₹15,000.00 - ₹25,000.00 per month

Schedule:

- Day shift

Supplemental pay types:

- Overtime pay
- Performance bonus

Work Location: In person

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