Receptionist (Construction Company)

1 month ago


Pune, India Panasia Rising Space Full time

**Job Summary**:
As a Receptionist for a construction company, you will be the first point of contact for visitors, clients, and employees. You will be responsible for providing exceptional customer service, managing incoming calls, coordinating administrative tasks, and ensuring the smooth operation of the front desk. Your role will be critical in creating a positive impression of the company and maintaining an organized and professional office environment.

**Duties and Responsibilities**:

- Greet and welcome visitors and clients in a friendly and professional manner, providing information and assistance as needed.
- Answer and direct incoming calls to the appropriate personnel, taking messages when necessary.
- Manage the reception area, including keeping it clean and organized, and ensuring that office supplies are stocked.
- Coordinate and schedule appointments, meetings, and conference room bookings.
- Receive and distribute incoming mail and packages, and prepare outgoing mail and shipments.
- Assist with administrative tasks such as data entry, filing, and photocopying.
- Maintain and update employee contact lists and other company records.
- Monitor and manage visitor access, including issuing badges or passes, and maintaining security protocols.
- Collaborate with other departments to ensure smooth communication and workflow within the company.
- Provide general administrative support to the office, including coordinating office events and assisting with special projects as needed.

**Qualifications**:

- High school diploma or equivalent, with previous experience in a receptionist or customer service role preferred.
- Excellent verbal and written communication skills, with a friendly and professional demeanor.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks.
- Proficient in using office equipment such as telephone systems, copiers, and printers.
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and other office software.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of construction industry terminology and processes is a plus.
- Professional appearance and demeanor, with the ability to handle confidential information with discretion.
- Flexibility to work occasional evenings or weekends as needed.

Schedule:

- Day shift
- Morning shift

Ability to commute/relocate:

- Pune, Maharashtra: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Front desk - Receptionist: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)


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