Internal Coordination and Purchase Coordinator

2 weeks ago


Sanpada Navi Mumbai Maharashtra, India Evelta Electronics Pvt. Ltd. Full time

To oversee the coordination of internal communication between departments and manage the procurement of goods and services to ensure smooth operational workflow within the organization.

**Key Responsibilities**:
**Internal Coordination**:

- **Communication Management**:

- Act as a liaison between various departments to facilitate effective internal communication and smooth information flow.
- Organize and attend internal meetings, providing updates and following up on action items.
- Ensure that teams have the necessary information to complete their tasks in a timely manner.
- **Document and Report Handling**:

- Prepare and manage reports for internal teams, including updates on procurement status, budget tracking, and project timelines.
- Maintain detailed records of communications and transactions for easy access by relevant teams.
- **Problem Resolution**:

- Address and resolve internal issues that may arise due to procurement delays, miscommunications, or discrepancies between departments.
- Act as the point of contact for internal teams facing issues with procurement processes.

**Purchase and Procurement**:

- **Vendor Management**:

- Identify, evaluate, and select vendors based on quality, cost, and delivery time.
- Build and maintain strong relationships with suppliers and service providers.
- Negotiate favorable terms and prices with vendors to ensure the best value for the company.
- **Purchase Order Management**:

- Create, track, and manage purchase orders (POs) to ensure timely procurement of goods and services.
- Coordinate with suppliers to ensure accurate and on-time delivery of goods and services.
- Maintain up-to-date records of POs and stock levels.
- **Inventory Management**:

- Monitor and manage inventory levels to ensure stock availability and prevent shortages.
- Conduct regular inventory audits and ensure the proper handling of surplus or obsolete stock.
- **Quality Control and Compliance**:

- Ensure that all purchased goods and services meet company standards and comply with regulations.
- Coordinate with internal teams to verify the quality of procured items and resolve discrepancies.

**Collaboration with Finance**:

- Work closely with the finance department to ensure timely payment to vendors and resolve any issues related to invoices, credits, or payments.

**Qualifications and Skills**:
**Educational Requirements**:

- Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field.
- Graduate from Science field, Electronics Field.
- Certifications in Procurement or Supply Chain Management (e.g., CIPS, APICS) are a plus.

**Experience**:

- 1-3 years of experience in internal coordination, procurement, or purchasing, preferably in a corporate or manufacturing environment.

**Key Skills**:

- **Communication**: Strong verbal and written communication skills to interact with internal teams and external suppliers.
- **Organization**: Excellent organizational skills to manage multiple projects, deadlines, and priorities.
- **Problem Solving**: Ability to handle procurement-related challenges and resolve conflicts internally.
- **Negotiation**: Proficiency in negotiating contracts and terms with suppliers to achieve cost savings and favorable conditions.
- **Attention to Detail**: Strong focus on accuracy, especially when managing orders, invoices, and reports.
- **Time Management**: Ability to handle multiple tasks efficiently and meet deadlines.
- **Computer Skills**: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).

**Key Performance Indicators (KPIs)**:

- **Timely Purchase Order Fulfillment**: Ensuring that orders are processed and delivered on time.
- **Cost Savings**: Ability to negotiate favorable terms and reduce procurement costs.
- **Vendor Performance**: Quality of vendor relationships and on-time delivery of goods.
- **Inventory Management**: Efficiency in managing inventory levels and reducing stockouts or excess stock.

**Internal Coordination Efficiency**: Speed and clarity in internal communications and resolution of issues.

**Location**: Juinagar, Navi Mumbai

Pay: ₹30,000.00 - ₹40,000.00 per month

Schedule:

- Day shift

Supplemental Pay:

- Performance bonus

Application Question(s):

- Where are you located currently?

Work Location: In person



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