Account Executive

5 months ago

Vapi, India Avadh Utopia Full time

_Ensure that the guests have best possible experience by trouble-shooting and resolving all billing-related disputes._
- _Represents the finance department on the daily department heads meeting with the general manager._
- _Manage all phases of Accounts Payable, Receivable and department budget._
- _Calculate and distribute wages and salaries._
- _Prepare regular reports and summaries of accounting activities._
- _Prepare financial statements and debtors' listings._
- _Verify recorded transactions and report irregularities to management._
- _Providing direction to the night audit team so as to ensure proper revenue reporting._
- _Reviewing all ledger details guest ledger, city ledger and deposit ledgers to validate proper payment and revenue posting._
- _If any imbalance or difference found on the ledger then co-ordinate with the PMS team to resolving the same._
- _Review the postings, payments, revenue and guest balance reports on a daily basis._
- _Ensure correct taxation are applied on all billing software like Property Management systems (PMS), Point of Sale (POS) and SPA software's._
- _Ensure that all statutory details (PAN, TAX NO, Company Registration no. Etc.) are displayed on the guest invoices and bills._
- _Bills A/R accounts daily and send the same to guest along with the supporting bills and statements._
- _Follows up on any accounts within 3 days to ensure customer has received the invoice and does not have any questions._
- _Review the Accounts Receivable (A/R) Ageing reports on a daily basis._
- _Follow up 30 days after the initial billing if payment has not been received._
- _Check customers credit ratings and Flag accounts as 'Black listed' for long outstanding or defaulter accounts._
- _Enters invoices into accounts payable system weekly after verifying a purchase order was received from ordering department head and obtaining General Manager's approval._
- _Forecasting cash payments and anticipating challenges arising from limited cash flow._
- _Ensuring that cash flows are adequate to allow business units to operate effectively._
- _Maintain banking relationships and negotiating loans and merchant services for business units._
- _Maintains files of all contracts, insurance policies, tax reports, expenses, payroll, etc._
- _Maintaining and transferring money between bank accounts as required._
- _Performing numerical analysis of data and formulating conclusions and/or solutions._
- _Preparing financial reports and submissions to relevant government entities._
- _Ensures all new hire paperwork, benefits, performance appraisals, disciplinary action forms and other pertinent personnel documents are filed appropriately and maintained in accordance with the company HR practices._
- _Monitors and contains all property inventories to ensure proper levels without causing burdens on property cash flows._
- _Preparing and presenting financial reports for meetings and investors._
- _Working with executives and business heads to prepare budgets and track profit / loss performance by business unit._
- _Providing direction and training to hotel operational team in areas related to finance, financial reports, internal controls, labour management, payroll, etc._
- _Effectively manage the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management._
- _Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities._

Pay: ₹20,000.00 - ₹30,000.00 per month

**Benefits**:

- Food provided
- Health insurance
- Leave encashment
- Provident Fund

Schedule:

- Day shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- Taxation: 1 year (preferred)
- total work: 1 year (preferred)

**Language**:

- English (preferred)

License/Certification:

- Tally (preferred)

Work Location: In person

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