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Front Office Executive

1 month ago


Kolkata West Bengal, India AMC GROUP Full time

Ensure the front desk area is neat, organized, and well-stocked with necessary supplies.
- Greet and welcome guests in a friendly and professional manner.
- Assist guests with inquiries, requests, and provide them with relevant information.
- Coordinate and arrange for food and beverage services during conferences and meetings.
- Ensure meeting rooms are set up and equipped with required materials and technology.
- Answer all incoming telephone calls promptly and professionally.
- Redirect calls to the appropriate department or individual.
- Take messages when necessary and ensure they reach the intended recipient.
- Receive letters, packages, and other deliveries and distribute them accordingly.
- Prepare outgoing mail, including drafting correspondence and packaging parcels.
- Sort, check, and forward incoming and outgoing mail.
- Maintain an organized system for outgoing and incoming documents.
- Keep a register for all types of incoming and outgoing documents. Maintain a guest register for visitors.
- Monitor and manage office supplies inventory.
- Place orders with vendors for office supplies as needed.
- Keep track of office expenses and costs.Maintain up-to-date records and files for the office.
- Ensure the confidentiality and security of sensitive documents.
- Handle travel arrangements, including booking air tickets, train tickets, and hotel reservations.
- Assist employees with travel-related inquiries and support.
- Take on other assigned tasks, such as coordinating schedules or assisting with special projects.

**Salary**: ₹12,000.00 - ₹20,000.00 per month

**Benefits**:

- Health insurance
- Leave encashment
- Life insurance
- Provident Fund

Schedule:

- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- Kolkata, West Bengal: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Notice period
- Inhand Salary

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)