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Accounts & Administration Assistant

4 months ago

Delhi Delhi, India Indian School of Public Policy Full time

**JOB TITLE**: Accounts & Administration Assistant

**LOCATION**:This position will be based in Hauz Khas, New Delhi. National-level travel will be expected.

**ABOUT ISPP**

Indian School of Public Policy, founded in October 2018, aims to democratise public policy in India. ISPP seeks to build capacities across Sarkaar, Bazaar and Samaaj (Government, Business, Civil Society and non-profits). In addition to the year-long flagship program on policy, design, and management, ISPP offers a range of executive education courses in policy, data, and behaviour change, as well as understanding government and others. For additional information, please visit

**POSITION OVERVIEW**

We seek a diligent and organised **Accounting and Administration Assistant** to support our finance team and assist with office administration. This role primarily focuses on managing accounting processes while also contributing to the smooth operation of our campus. Key responsibilities include overseeing payment processes, preparing expense reports, entering financial transactions, and supporting vendor and procurement management.

Your work will play a crucial role in ensuring transparency and efficiency across our accounting and administrative functions.

**NATURE OF ASSOCIATION**:Full-time in-office position.

**KEY RESPONSIBILITIES**

**ACCOUNTING**

**Payment Processing**
- Process payments, including payroll.
- Issue invoices to clients and external partners as needed.

**Expense Management**
- Prepare and update expense reports.
- Record financial transactions in internal databases.
- Ensure accuracy in financial spreadsheets.

**Reconciliation**
- Reconcile invoices and identify discrepancies.
- Maintain and reconcile sales and purchase ledgers.
- Reconcile GST invoices.

**Record Keeping**
- Maintain digital and physical financial records.
- Maintain the Fixed Asset Register.

**Auditing**
- Participate in quarterly and annual audits.

**ADMINISTRATION**
- Facilities Management_
- Assist the Facilities Manager in maintaining the campus.
- Procurement and Vendor Management_
- Manage procurement for program and administrative needs.
- Coordinate with vendors to procure goods and services.
- Travel and Logistics Management_
- Arrange travel logistics for staff.
- Event Management_
- Assist in organising internal and external events, including venue selection, logistics, and materials procurement.
- Pantry Management_
- Ensure the pantry is well-stocked.

**QUALIFICATIONS**
- 3+ years of experience in Accounting in an educational setting
- Familiarity with financial regulations.
- Strong math skills and an eye for numerical accuracy.
- Proficiency in MS Excel and accounting software (e.g., Tally, Zoho Books).
- Strong organisational skills.
- A high degree of accuracy and attention to detail.
- Ability to handle sensitive, confidential information.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Proficiency in English and MS Office.

**PERSONAL ATTRIBUTES**
- Ensures accuracy in financial records and transactions.
- Manages multiple tasks efficiently and effectively.
- Communicate clearly with vendors and team members.
- Proactively resolves discrepancies and challenges.
- Consistently meets deadlines in accounting and administrative tasks.
- Skilled in using accounting software and MS Excel.
- Adapts quickly to changing priorities and tasks.
- Handles sensitive information with confidentiality.
- Manages various responsibilities simultaneously without compromising quality.

**COMPENSATION**

**TO APPLY**

**DEADLINE**

Schedule:

- Day shift

Work Location: In person

Application Deadline: 15/09/2024
Expected Start Date: 29/08/2024