Accounts & Administration Assistant

2 months ago


Delhi Delhi, India Indian School of Public Policy Full time

**JOB TITLE**: Accounts & Administration Assistant

**LOCATION**:This position will be based in Hauz Khas, New Delhi. National-level travel will be expected.

**ABOUT ISPP**

Indian School of Public Policy, founded in October 2018, aims to democratise public policy in India. ISPP seeks to build capacities across Sarkaar, Bazaar and Samaaj (Government, Business, Civil Society and non-profits). In addition to the year-long flagship program on policy, design, and management, ISPP offers a range of executive education courses in policy, data, and behaviour change, as well as understanding government and others. For additional information, please visit

**POSITION OVERVIEW**

We seek a diligent and organised **Accounting and Administration Assistant** to support our finance team and assist with office administration. This role primarily focuses on managing accounting processes while also contributing to the smooth operation of our campus. Key responsibilities include overseeing payment processes, preparing expense reports, entering financial transactions, and supporting vendor and procurement management.

Your work will play a crucial role in ensuring transparency and efficiency across our accounting and administrative functions.

**NATURE OF ASSOCIATION**:Full-time in-office position.

**KEY RESPONSIBILITIES**

**ACCOUNTING**

**Payment Processing**
- Process payments, including payroll.
- Issue invoices to clients and external partners as needed.

**Expense Management**
- Prepare and update expense reports.
- Record financial transactions in internal databases.
- Ensure accuracy in financial spreadsheets.

**Reconciliation**
- Reconcile invoices and identify discrepancies.
- Maintain and reconcile sales and purchase ledgers.
- Reconcile GST invoices.

**Record Keeping**
- Maintain digital and physical financial records.
- Maintain the Fixed Asset Register.

**Auditing**
- Participate in quarterly and annual audits.

**ADMINISTRATION**
- Facilities Management_
- Assist the Facilities Manager in maintaining the campus.
- Procurement and Vendor Management_
- Manage procurement for program and administrative needs.
- Coordinate with vendors to procure goods and services.
- Travel and Logistics Management_
- Arrange travel logistics for staff.
- Event Management_
- Assist in organising internal and external events, including venue selection, logistics, and materials procurement.
- Pantry Management_
- Ensure the pantry is well-stocked.

**QUALIFICATIONS**
- 3+ years of experience in Accounting in an educational setting
- Familiarity with financial regulations.
- Strong math skills and an eye for numerical accuracy.
- Proficiency in MS Excel and accounting software (e.g., Tally, Zoho Books).
- Strong organisational skills.
- A high degree of accuracy and attention to detail.
- Ability to handle sensitive, confidential information.
- Bachelor’s degree in Accounting, Finance, or a related field.
- Proficiency in English and MS Office.

**PERSONAL ATTRIBUTES**
- Ensures accuracy in financial records and transactions.
- Manages multiple tasks efficiently and effectively.
- Communicate clearly with vendors and team members.
- Proactively resolves discrepancies and challenges.
- Consistently meets deadlines in accounting and administrative tasks.
- Skilled in using accounting software and MS Excel.
- Adapts quickly to changing priorities and tasks.
- Handles sensitive information with confidentiality.
- Manages various responsibilities simultaneously without compromising quality.

**COMPENSATION**

**TO APPLY**

**DEADLINE**

Schedule:

- Day shift

Work Location: In person

Application Deadline: 15/09/2024
Expected Start Date: 29/08/2024


  • Virtual Assistant

    13 minutes ago


    Delhi, Delhi, India Wing Assistant Full time

    We are looking for a General Virtual Assistant to join our team at Wing Assistant.Job Summary:We are seeking a highly organized and detail-oriented Virtual Assistant to provide administrative support to our team. The successful candidate will be responsible for a variety of tasks, including data entry, research, and communication.Key Responsibilities:Provide...

  • Personal Assistant

    3 weeks ago


    Delhi, Delhi, India Wing Assistant Full time

    Job Title: Personal AssistantWe are seeking a highly organized and detail-oriented Personal Assistant to join our team at Wing Assistant. As a Personal Assistant, you will be responsible for providing administrative support to our team members, ensuring the smooth operation of our daily tasks, and maintaining the highest level of customer satisfaction.Key...


  • Delhi, Delhi, India Wing Assistant Full time

    Job Summary:We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Wing. As an Executive Assistant, you will provide administrative support to our leadership team, ensuring seamless day-to-day operations and contributing to the success of our company.Key Responsibilities: Provide administrative support to our leadership...

  • Personal Assistant

    2 weeks ago


    Delhi, Delhi, India Wing Assistant Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and organized Personal Assistant to join our team at Wing Assistant. As a key member of our operations team, you will be responsible for providing administrative support to our team members and ensuring the smooth operation of our business.Key Responsibilities:Store and organize documents and files...


  • Delhi, Delhi, India Wing Assistant Full time

    We are seeking a skilled Digital Marketing Specialist to join our team at Wing Assistant. As a key member of our marketing team, you will be responsible for developing and executing effective digital marketing campaigns across various platforms.Key Responsibilities:Upload videos and graphics, maintain the account's up-to-date status, and manage...

  • Social Media Assistant

    5 months ago


    Delhi, Delhi, India Wing Assistant Full time

    **Social Media Assistant (Remote)** Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Social Media Assistant to start immediately! **Duties and...

  • Executive Assistant

    5 months ago


    Delhi, Delhi, India Wing Assistant Full time

    **Executive Assistant (Remote)** Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for an Executive Assistant to start immediately! **Duties and Responsibilities...

  • Executive Assistant

    3 days ago


    Delhi, Delhi, India Wing Assistant Full time

    Job Title: Executive Assistant - Operations SupportAbout the Role:We are seeking an experienced Executive Assistant to join our team at Wing Assistant. As an Executive Assistant, you will be responsible for providing administrative support to our leadership team, ensuring the smooth operation of our business. Your primary focus will be on creating and...

  • Accounts Assistant

    5 months ago


    Delhi, Delhi, India Aotsum Infotech Pvt. Ltd. Full time

    We are hiring for an **Accounts Assistant** Experience: - 6 months to 1 year Location: - Lajpat Nagar-4, New delhi-110024 **Job Responsibilities: - ** - Process financial transactions and maintain accurate records. - Voucher entries ( sale, purchase, payment and receipt) - Prepare invoice and balance sheet - Prepare invoices and reconcile accounts. -...

  • Account Assistant

    5 months ago


    Delhi, Delhi, India Aotsum Infotech Pvt. Ltd. Full time

    Position: - Account Assistant Location: - Lajpat Nagar, New Delhi-110024 **Job Responsibilities: - ** 1. Process financial transactions and maintain accurate records. 2. Prepare invoices and reconcile accounts. 3. Assist in budget preparation and financial reporting. 4. Support senior accountants in various accounting tasks. 5. Manage financial...


  • Delhi, Delhi, India Sheopals Pvt. Ltd. Full time

    Job Summary: Key Responsibilities: **Office Management**: Maintain office supplies inventory and place orders as necessary. Ensure the office environment is clean, organized, and welcoming. Coordinate maintenance of office equipment. **Administrative Support**: Answer and direct phone calls, take messages, and respond to inquiries. Schedule and...

  • Accounts Assistant

    5 months ago


    Delhi, India WOODVER COATINGS PVT. LTD. Full time

    Key Responsibilities: Financial Record Keeping: Maintain and update financial records, including invoices, receipts, payments, and other financial documents. Ensure the accuracy and completeness of financial data. Invoice Processing: Verify and process supplier invoices, ensuring proper coding, authorization, and timely payments. Resolve any invoice...

  • Accounts Executive

    5 months ago


    Delhi, Delhi, India Saga Legal Full time

    Verify, allocate, post and reconcile accounts payable and receivable. - Produce error-free accounting reports and present their results. - Experience in multi branch accounting. - Handling petty cash and its accounting. - Client billing & AMP; matters tracking. - Knowledge of bulk payment. - Bank reconciliation. - Vendor’s reconciliations & Vendor’s...

  • Accounts Assistant

    1 month ago


    Naraina, Delhi, Delhi, India FD DESIGN Full time

    Accounts assistants help accountants with administrative needs by managing clerical duties, including typing, filing, making phone calls, receiving mail, and performing simple accounting.The account assistant's responsibilities includes: - Paying bills and processing payments. - Setting up tax returns. - Assuring that payments, sums, and records are...


  • Delhi, Delhi, India Wing Assistant Full time

    Job Title: Digital Marketing SpecialistWe are seeking a highly skilled Digital Marketing Specialist to join our team at Wing Assistant. As a Digital Marketing Specialist, you will be responsible for developing and executing marketing campaigns across various digital platforms, ensuring consistency of branding across all accounts and channels, and creating...

  • Accounts Assistant

    5 months ago


    Delhi, Delhi, India Rahul Arts India Full time

    Key Responsibilities: 1. Assisting in the preparation of financial statements, invoices, and other financial reports. 2. Handling accounts payable and accounts receivable functions. 3. Recording day-to-day financial transactions accurately in Tally software. 4. Reconciling bank statements and ensuring accuracy in financial data. 5. Assisting with...

  • Accounts Assistant

    7 hours ago


    Janakpuri, Delhi, Delhi, India Protsahan India Foundation Full time

    **Job Summary** We are seeking a detail-oriented and motivated Accounts Assistant to join our finance team. In this role, you will support our finance department by performing various administrative and bookkeeping tasks, ensuring the accuracy and efficiency of our financial operations. This is an excellent opportunity for individuals looking to grow their...

  • Accounts Executive

    5 months ago


    Delhi, Delhi, India Saga Legal Full time

    Verify, allocate, post and reconcile accounts payable and receivable. - Produce error-free accounting reports and present their results. - Experience in multi branch accounting. - Handling petty cash and its accounting. - Client billing & matters tracking. - Knowledge of bulk payment. - Bank reconciliation. - Vendor’s reconciliations & Vendor’s...


  • Delhi, India Techtrust Full time

    We are seeking a highly motivated and organized Admin Assistant, Business Development, to join our dynamic team. The ideal candidate will support our sales executives in the US by handling administrative tasks, managing schedules, and ensuring seamless communication between the sales team.Key Responsibilities:Administrative Support: Provide comprehensive...


  • Delhi, Delhi, India Wing Assistant Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Personal Assistant to join our team at Wing Assistant. As a key member of our operations team, you will be responsible for providing administrative support to our clients and ensuring the smooth execution of their projects.Key Responsibilities:Store and organize documents and files in a...