Personal Secretary

2 weeks ago

Velachery Chennai Tamil Nadu, India Emayam Technologies Pvt Ltd Full time

**Job Summary**:
**Key Responsibilities**:
A) **Scheduling and Calendar Management**:
1. Maintain and coordinate executive’s calendar, including arranging appointments, meetings, and conferences.

2. Prioritize and schedule appointments based on urgency and importance.

**B) Correspondence and Communication**:
1. Act as a point of contact for internal and external communications on behalf of the executive.

**C) Meeting Support**:
1. Prepare agendas, presentations, and minutes for meetings, ensuring all details are documented and follow-ups are conducted.

2. Coordinate logistics, materials, and reports needed for meetings or travel.

**D) Travel Arrangements**:
1. Organize and manage travel plans, accommodations, itineraries, and reservations to ensure smooth and efficient trips.

**E) Document Management**:
1. Maintain a systematic filing system and keep important documents organized and easily accessible.

2. Handle sensitive information with a high level of confidentiality and discretion.

F) **Project and Task Coordination**:
1. Assist in managing specific projects or initiatives as directed by the executive.

2. Track and follow up on key tasks to ensure deadlines are met and objectives are achieved.

**Required Skills and Qualifications**:

- **Education**: Bachelor’s degree in Business Administration, Office Management, or related field.
- **Experience**: At least 2 years of experience in an executive or personal assistant role, ideally supporting senior management.
- **Technical Skills**: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), calendar management tools, and virtual meeting platforms (Zoom, Microsoft Teams).
- **Organizational Skills**: Demonstrated ability to manage time effectively, prioritize tasks, and handle multiple assignments with accuracy.
- **Confidentiality**: High level of integrity and professionalism in handling confidential information.

**Preferred Skills and Qualifications**:

- **Time Management**: Proven ability to anticipate needs and proactively manage time for efficient work completion.
- **Adaptability**: Flexibility in handling a range of tasks in a fast-paced environment.
- **Attention to Detail**: Strong attention to detail to ensure accurate record-keeping and task management.
- **Interpersonal Skills**: Ability to work with diverse personalities and maintain a positive and professional demeanor.

**Key Competencies**:

- **Proactive Problem-Solving**: Ability to foresee issues and take preemptive action.
- **Professionalism**: Maintains a polished, courteous, and professional image at all times.
- **Dependability**: Reliable and punctual, with a strong commitment to completing tasks efficiently.
- **Decision-Making**: Exhibits sound judgment and understands when to escalate issues.
- **Multitasking**: Effectively balances multiple tasks and responsibilities.

**Benefits**:

- Opportunity to work closely with senior leadership and gain valuable industry insights.
- Professional development opportunities for career advancement.
- Competitive salary and benefits aligned with market standards.

Contact Person: 8111044044

9150043906

**Job Types**: Full-time, Internship
Contract length: 3 months

Pay: ₹8,000.00 - ₹10,000.00 per month

**Benefits**:

- Cell phone reimbursement
- Food provided

Schedule:

- Fixed shift

Supplemental Pay:

- Overtime pay
- Performance bonus

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

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